About This Role
This role supports the review, drafting, negotiation, and administration of commercial agreements related to aircraft, engines, components, and maintenance. The specialist maintains accurate contract and lease records, tracks contractual obligations and deadlines, and coordinates documentation with various stakeholders to ensure timely and accurate completion of requirements.
Responsibilities
- Assist with the review, drafting, and negotiation of commercial agreements to ensure documented terms align with negotiated business terms and the parties' requirements
- Administer contracts throughout their lifecycle, including execution, amendments, renewals, and closeout
- Maintain contract records and documentation within the established Lease Management System
- Track contractual notices, renewals, expirations, return conditions, insurance certificates, security deposits, maintenance reserves, reporting requirements, and other obligations
- Coordinate signature packages, amendments, notices, consents, certificates, and correspondence with internal stakeholders and external counterparties
- Review contract documentation for accuracy, completeness, consistency, and expiration dates
- Monitor outstanding actions and communicate upcoming deadlines, open items, and potential risks to responsible stakeholders
- Coordinate with commercial, legal, finance, maintenance, operations, lessors, lessees, and vendors as needed
- Support finance and compliance reviews related to contractual obligations
- Perform other duties as assigned by the supervisor
Requirements
- Two or more years of relevant experience in contract administration, lease administration, legal support, records management, or a related field
- Working knowledge of contract and lease terminology, document control practices, and confidentiality requirements
- Strong attention to detail, proofreading skills, and the ability to identify missing, inconsistent, or expired documentation
- Ability to analyze contractual concerns and recommend appropriate solutions
- Strong written and verbal communication skills
- Proficiency in Microsoft Office and experience with contract, lease, document, or records management systems
- Ability to manage competing priorities, meet deadlines, and handle commercially sensitive information with discretion
Nice to have:
- Aviation industry experience
- Advanced degree and/or formal training in Business or Law
Important Details
- Work environment: primarily in an office environment
- Schedule: flexibility to travel or work outside normal business hours as needed
