Contract Manager

About This Role

Allies4Outcomes is seeking a detail-oriented and highly organized Contract Manager to oversee and coordinate the contract lifecycle from initial client inquiry through contract execution and project handoff. This role serves as the central point of coordination between Program Leads, Operations, Finance, and Leadership to ensure contracts, proposals, and supporting documentation are managed accurately and efficiently. The ideal candidate thrives in process-driven environments, enjoys managing multiple moving pieces, and has strong experience with documentation, workflow coordination, and stakeholder communication. This position focuses on coordination and administration rather than contract negotiation or budget creation.

Responsibilities

• Manage contract workflow from inquiry through execution and project handoff.
• Create and maintain contract tracking records and proposal documentation.
• Establish and organize proposal and contract files using standardized systems.
• Ensure all documentation is complete, accurate, and compliant with internal procedures.
• Maintain version control and organized document repositories.
• Draft and format proposals using approved templates and AI-assisted tools.
• Integrate approved scope and budget information into proposal documents.
• Coordinate internal review and approval processes.
• Track revisions and incorporate feedback from stakeholders.
• Prepare proposals for final approval and submission.
• Serve as the primary point of contact for proposal-related client communications.
• Route questions and feedback to the appropriate internal stakeholders.
• Coordinate discussions and decisions related to proposal revisions.
• Communicate approved updates and contract information to clients.
• Draft contracts using approved templates.
• Verify alignment between approved proposals and contract terms.
• Coordinate contract review processes and required approvals.
• Manage signature workflows and ensure completed agreements are properly filed.
• Enter contract data into organizational dashboards and tracking systems.
• Prepare internal handoff documentation for project kickoff.
• Coordinate with Program Leads and Project Coordinators to ensure readiness.
• Provide complete and accurate project records for implementation teams.

Requirements

• Bachelor's degree in Business, Communications, Administration, or a related field, or equivalent professional experience.
• 2–4+ years of experience in contract administration, contract management, or a closely related contract-focused role.
• Strong organizational skills with exceptional attention to detail.