About This Role
This role involves monitoring contracts and budgets, ensuring all necessary documentation is maintained for audit standards and recordkeeping. The Contract Manager will also prepare and document claims for reimbursement and manage financial records.
Responsibilities
- Maintain Government Grants Schedule
- Run monthly payroll reports
- Enter budgets into appropriate grant forms and/or systems
- Maintain contract list and liaise with funders
- Prepare reports as needed by various funders
- Update Vendor Responsibility form every 6 months or as needed
- Assign Purchase Order Numbers
- Review all purchasing packets
- Code various bills according to funding sources
- Review payroll, maintain payroll records and submit to HR Consultant
- Prepare and document claims to be submitted to Funder for reimbursement on a monthly or quarterly basis
- Reconcile claim's total to the G/L to make sure they match
- Prepare credit/debit memos for any advance recoupments or disallowances and book them once approved by the accountant
- Ensure documents are scanned into Audit folders
- Prepare quarterly reconciliations
- Get numbers for accruals monthly for Accountant
- Email program director, accountant, Chief of Staff, CEO cumulative pages each month
- Maintain accurate records and ensure all bills have been entered correctly into Bill.com
- Maintain audit book folder for all programs
- Perform any assigned tasks by Accountant, Chief of Staff and/or ED
- Participate in the Clubs self-evaluation process and grantee monitoring visits
- Attend safety training, monthly all-staff, and weekly program staff team meetings
- Complete professional development training online through BGCA.NET
- Participate in OCFS and fiscal training events
Requirements
- BS Degree or High School Diploma or GED with equivalent work experience in accounting field
- Computer literate
- 5 years bookkeeping/accounting and claims experience and knowledge of budgets
- Knowledge and understanding of contracts and their regulatory requirements
- Working knowledge of Microsoft Excel, G-Suite, Accounting Software and Quickbooks
- Able to analyze budgets and project expenses for each program
- Able to accrue payroll to coincide with contract period
- Able to anticipate spending and balances for budgets
- Able to communicate with funding sources and pertinent staff via telephone, letter and email format
Benefits