This Contract Manager role involves overseeing all aspects of contract administration, including negotiation, compliance management, and document review. The position requires strong analytical skills and a thorough understanding of contract law to effectively assess, interpret, and manage contractual obligations. You will collaborate closely with the Legal Affairs and Compliance Department to track, update, and maintain all contracts, ensuring accuracy, timeliness, and full regulatory compliance.
Responsibilities
Review, edit, and prepare a variety of agreements including NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, and Amendments, in line with company standards
Assist in developing and refining contract templates, clauses, and processes to improve efficiency and mitigate risks
Manage the contract lifecycle process, including contract creation, execution, management, renewal, and termination
Manage requests through workflows, speaking with submitters as needed to ensure details are correctly captured and addressed
Collaborate with internal stakeholders to ensure contract terms align with business objectives
Maintain accurate records of all contracts and related documentation
Monitor contract performance to ensure adherence to terms and conditions
Facilitate communication between parties involved in contract agreements
Work cross-functionally between departments, including legal, information technology, compliance, and finance, to ensure contracts comply with company policies and legal requirements
Act as the internal point of contact for contract information and answer basic contract questions
Participate in gap assessments, compliance reviews, and other support engagements as needed
Participate in weekly department meetings and daily briefings
Nice to have:
Perform other administrative work required within the department, including preparing letters, forms, correspondences, and maintaining corporate registrations in various states
Develop new and enhance existing workflows to drive process improvements and initiatives to track and simplify contract transactions from beginning to end
Assist Compliance and Risk Management Department
Requirements
2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts
Knowledge of legal and regulatory requirements, including HIPAA and Federal Acquisition Regulations (FAR)
Microsoft Suite proficiency (Word, Outlook, Excel, PowerPoint, SharePoint) or willingness and drive to train/retrain
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Tailored applications submitted
Highly proficient in the use of Adobe Acrobat Pro
Highly proficient in the use of DocuSign or similar electronic signing software
Willingness to learn and adaptability to changing priorities
Excellent communication skills
Solid understanding of databases
Highly organized, detail-oriented, analytical
Independent, self-motivated, proactive, and results-oriented
Self-directing, with the ability to identify priorities
Works well with internal and external clients
Experience reviewing and drafting commercial contracts
Experience involving contract management, paralegal services, or other comparable experience in a law firm or legal department or in-house setting
Bachelor’s Degree
Must be a US Citizen or Permanent Resident
Must be able to pass a Federal background check
Must be determined suitable for federal employment
Nice to have:
Experience with contract lifecycle management systems
Experience in identification and implementation of contracting process improvement initiatives
A Juris Doctor (JD) degree or active license to practice law (candidates with a legal background will be given strong preference and consideration)
Any additional applicable education or training
Paralegal certificate from an ABA-accredited program
Any applicable, job-relevant certifications
Any additional, applicable experience in a similar role
Important Details
Work format: hybrid
Contract: temp-to-permanent opportunity
About the Company
Document Storage Systems, Inc. (DSS) has been a driving force in health information technology for over 30 years, building and integrating software for thousands of clinicians and administrative staff across federal, public, and private healthcare sectors. From its headquarters in North Palm Beach, Florida, DSS has become a trusted modernization partner to the Department of Veterans Affairs, the Department of Defense, and other federal agencies, focusing on interoperability, regulatory compliance, and patient care.
