Contract Administration Manager I (Procurement Lead)

Organization: DEPARTMENT OF INFORMATION RESOURCES

Primary Location: Texas-Austin

Work Locations: WP Clements 300 W 15TH ST STE 1300 Austin 78701

Job: Management

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

State Job Code: 1960

Salary Admin Plan: B

Grade: 26

Number of Openings: 1

Overtime Status: Exempt

Closing Date: Jun 26, 2026, 11:59:00 PM

Position Title: Contract Administration Manager I (Procurement Lead)

Class/Group: 1960/B26

Military Occupation Specialty Code: Army: 51C; Coast Guard: SEI16; Marine Corps: 3044, 8640; Air Force: 6C0X1, 64PX

Fair Labor Standards Act Status: Exempt

Division/Section: Chief Procurement Office / Cooperative Procurements

Duration: Regular

Hours Worked Weekly: 40

Travel: Limited

Work Location: 300 W. 15th Street, #1300 / Austin, Texas 78701

Refer Inquiries to: People and Culture Office

Special Instructions:

• Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time: Candidates will be notified for appointments as determined by the selection committee.

Selective Service Registration: Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

H-1B Visa Sponsorship: We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Equal Opportunity Employer The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call 512-475-4922 to request reasonable accommodation.

Position Description We are a technology agency powered by people.

DIR offers secure, modern, and cost-effective technology to help government entities in Texas serve their constituents.

DIR is a fast-paced and collaborative environment with highly motivated, innovative, and engaged employees dedicated to achieving the best value for the state. We have over 260 professionals working at DIR who are honored to serve as the cornerstone of public sector technology in Texas. By joining DIR, you will be an integral part of transforming how Texas government serves Texans.

Position Summary In this role, the individual will perform advanced (senior-level) contract administration and contract development work supporting the mission critical functions of the agency’s cooperative procurement program.

Opportunities include work on coordinating procurements for large scope, and/or multi-award contracts by defining requirements and developing, negotiating, and awarding contracts. This role will document and implement process improvements, and work to develop guidelines, policies, and procedures. Duties will also include prioritization of work streams and setting standards for achieving procurement goals. Additionally, this role ensures compliance with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under the limited supervision of the Cooperative Procurement Director with considerable latitude for the use of initiative and independent judgment.

• Oversees or prepares the scope of work, specifications, and terms and conditions for new contracts.
• Oversees the distribution of bid invitations to vendors, reviews submitted proposals for administrative compliance, leads negotiations, and awards new contracts.
• Makes recommendations on guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement program goals.
• Ensures compliance with current contracting policies, regulations, and procedures.
• Serves as a resource to other Chief Procurement Office staff on escalated issues of an unusual nature.
• Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings; includes conducting customer workgroups to gather input for use in developing RFO specifications.
• Makes recommendations on improving existing departmental procurement and contract management processes and practices.
• Performs other work-related duties as assigned.

Qualifications Education

• Graduation from an accredited four (4) year college or university with major course work in business, public administration, information technology, accounting, management, or a related field.
• Additional related experience may be substituted for the education on a year-for-year basis (High School diploma required).

Experience and Training Required

• Six (6) years of experience in developing and implementing procurement-related processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, and conducting vendor discussions.

Experience and Training Preferred

• Experience in state or government purchasing
• Experience in information technology procurements
• Certification as a Certified Texas Contract Developer (CTCD)
• Certification as a Certified Texas Contract Manager (CTCM)

Certifications / Licenses

• Certification as a Certified Texas Contract Developer (CTCD) must be obtained within six (6) months of employment if not already certified, unless otherwise approved by Supervisor.
• Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified, unless otherwise approved by Supervisor.

Knowledge, Skills, and Abilities

• Knowledge of State of Texas procurement laws, regulations, rules, policies, and procedures
• Knowledge of laws governing state purchasing and Business Outreach Coordination program participation.
• Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.
• Skill in analyzing and interpreting trade publications, literature, and manufacturer’s specifications.
• Skill in developing contracts, in problem resolution, and in the use of a computer and applicable software.
• Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement challenges
• Ability to prepare and/or make presentations to the agency’s Board
• Demonstrated ability to communicate effectively to individuals and groups; to make effective presentations in formal and informal settings.
• Demonstrated ability to perform vendor management.
• Demonstrated ability to interpret policies, procedures, regulations.
• Demonstrated ability to make mathematical computations and tabulations and produce a high degree of accuracy in work product.
• Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
• Demonstrated ability to proactively identify and execute next steps in problem resolution or to complete tasks.
• Ability to exercise sound judgment in making critical decisions.
• Ability to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills.
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
• Ability to understand, follow and convey brief oral and/or written instructions.
• Ability to communicate both verbally and in writing, in a clear and concise manner.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to work under pressure and exacting schedules to complete assigned tasks.
• Ability to work a flexible schedule to meet required deadlines.
• Ability to comply with all agency policy and applicable laws.
• Ability to comply with all applicable safety rules, regulations, and standards.
• Ability to maintain the security and integrity of any critical infrastructure researched, worked on, or accessed for work purposes.

Computer Skills

• Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).

Other Requirements

• Regular and punctual attendance at the workplace.
• Criminal background check.

Working Conditions

• Frequent use of computers, copiers, printers, and telephones.
• Frequent standing, walking, sitting, listening, and talking.
• Frequent work under stress, as a team member, and in direct contact with others.
• Occasional bending, stooping, lifting, and climbing.