Clinical Research Accounting Coordinator

About This Role

This accounting coordinator role supports the financial transactions of clinical research activity at Dana-Farber Cancer Institute. The coordinator is responsible for creating accounts and managing accounts receivable, handling basic issues and referring complex ones to senior staff. The position works under the direct supervision of a Senior Clinical Research Accounts Specialist or the Clinical Research Accounting Manager.

Responsibilities

• Submit study financial account creation requests for each new Clinical Research contract budget in a timely manner
• Maintain a master list of study account numbers with applicable study IRB numbers for tracking and reporting purposes
• Maintain an updated list of payment contacts for all studies and funding sources
• Monitor study payment activity and consistently pursue collections from extramural research sponsors and funding sources on all open accounts receivables to ensure timely payments
• Track, document, and report payment collection follow-up with study funding sources while maintaining accurate and organized accounts receivable files
• Organize and maintain the Clinical Research Accounting central e-mailbox; respond to study accounts receivable and payment status inquiries via e-mail communications
• Receive Clinical Research checks and wire payments; identify and enter payments received to the correct study record in the Clinical Trial Management System (CTMS); store copies of all payments received for financial reconciliation purposes; submit payments to Finance for study account deposit
• Prepare accounts receivable and other financial reports, forecasts, and analyses, as instructed
• Handle basic issues and problems and refer more complex issues to higher level Clinical Research Accounting team members; escalate invoice revision and justification requests to the applicable Clinical Research Accounting Specialist

Requirements

• Effective oral and written communication skills
• Strong listening skills
• Ability to perform basic math and accounting functions
• Strong organizational skills and attention to detail
• Proficiency in data entry and Microsoft Office Suite, particularly Excel
• Ability to accurately analyze and interpret financial data
• High school diploma required

Nice to have:

• Bachelor’s degree in accounting or finance
• Working knowledge of the clinical trials lifecycle

Important Details

• Work format: Hybrid: 2-3 days onsite/week

About the Company

Dana-Farber Cancer Institute, located in Boston and the surrounding communities, is a leader in life-changing breakthroughs in cancer research and patient care. The institute is united in its mission of conquering cancer, HIV/AIDS, and related diseases, striving to create an inclusive, diverse, and equitable environment. They provide compassionate and comprehensive care to patients of all backgrounds, design programs to promote public health, conduct groundbreaking research, educate future physician/researchers, and partner with Harvard Medical School-affiliated hospitals.