Federally Funded:

The salary for this position is paid with federal funds. Federally funded positions are supplemental and therefore subject to federal funds.

Role and Purpose:

The Clerk for Family Engagement provides administrative assistance to the Family Engagement Specialist funded under Title I.

Qualifications:

Education/Certification:

• High School Diploma/GED from an accredited institution
• Some college (preferred)

Experience:

• Three years' experience in office environments
• Customer service skills
• Computer skills to include TEAMS, Office 365, Microsoft Word, Excel, PowerPoint, and Google Workspace
• Good oral and written communication skills
• Bilingual (English/Spanish), preferred
• Ability to organize, manage, time, and prioritize duties
• Ability to work well with peers, the public, families and children

Special Knowledge/Skills:

• Ability to assist in instructing reading, writing, and
• Ability to work well with

Major Responsibilities and Duties:

I. Administrative Support:

• Perform routine office duties and
• Receive and manage all calls for the family engagement Title I-funded team
• Operate and help maintain equipment, such as duplicating, laminating, audio-visual, and translation equipment
• Maintain Fixed Assets Records for Family Engagement, Title I
• Track and maintain the budget for Family Engagement, Title I
• Create requisitions, track purchases, warehouse, and print shop Receive and distribute materials and supplies
• Execute all purchases for Title I-funded personnel in accordance with established AISD policies and procedures.
• Provide support to the Family Engagement Specialist, Title I
• Manage and input information on the District web page family engagement
• Act as a resource and ongoing support for campus family engagement liaisons
• Coordinate and reserve room requests for trainings, meetings, and events
• Provide translation support for memos, letters, and other documents
• Pick up and distribute supply orders from the local vendor

II. Title I Program Compliance:

• Collect and maintain family engagement records to ensure compliance with ESSA, Title I, and Part A
• Help with maintaining records related to attendance and
• Follow district procedures for expending Title I budget

III. Professional Growth:

• Remain knowledgeable about district systems and procedures; seek opportunities to expand skills related to job function by attending a variety of professional development.

IV. Miscellaneous:

• Perform all other duties as assigned by the
• Maintain positive relationships within the Family and Community Engagement Department
• Maintain confidentiality

V. Supervisory Responsibilities:

Equipment & Software Skills:

• Personal computer, printer, fax machine, copier, scanner, and
• Microsoft Office applications (Word, Outlook, Excel, PowerPoint, OneDrive)
• Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive)

VI. Working Conditions:

Mental Demands / Physical Demands / Environmental Factors:

• Tools/Equipment Used: Standard office equipment, including computer and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under

Duty Days 212

Pay Grade Admin Support 3