Clerical Office Assistant

Position Type:
Paraprofessional - Campus/Clerical Assistant

PRIMARY PURPOSE:

• To assist the office staff by performing general office duties.

QUALIFICATIONS:
Education/Certification:

• High School Diploma/ GED
• Texas Educational Aide Certificate

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic computer and file maintenance skills
• Possess appropriate typing skills for keyboarding
• Effective organizational, communication, and interpersonal skills

EXPERIENCE:

• None

MAJOR RESPONSIBILITIES AND DUTIES:

• Type letters, tests, memos, reports.
• File folders, correspondence, records.
• Open, sort, and deliver mail.
• Compose correspondence as directed by supervisor/ office secretary.
• Assist in receiving, counting, and depositing monies collected.
• Assist in maintaining office records.
• Answer phone, take messages, and route calls.
• Manage supplies and equipment disbursement.
• Operate standard office machines.
• Greet visitors, monitor sign-in/sign-out sheets.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:
Mental Demands:

• Reading and comprehending simple instructions, short correspondence, and memos.
• Writing simple correspondence.
• Adding and subtracting two-digit numbers and to multiply and divide with 10's and 100's.
• Applying simple understanding to carry out detailed but basic written and oral instructions.

Physical demands/environmental factors:

• Standing, walking, sitting for prolonged periods of time.
• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
• Occasionally lifting and/or moving up to 40-50 pounds.
• Biological exposure to bacteria and communicable diseases.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.