City Archivist

About This Role

Caring for the City's historical records and developing its community archives is the main function of this role, which supports quality customer service. The position is responsible for the daily operation and development of the archives.

Responsibilities

• Develop, maintain, and operate the Municipal/Community archives as a public repository for archival records of historical significance
• Assume custodial responsibility for the permanent archival records of CGS, or from privately donated sources in accordance with established policies
• Perform the retention, cataloguing, safekeeping, preservation and restoration of the archival collection
• Ensure reasonable supervised access to the archival collection by CGS staff, researchers and scholars, members of the general public and other client users
• Conduct public relations programming to encourage public support for archival programs
• Develop and maintain relationships pertaining to heritage and archival collections with key stakeholders in the community
• Perform public relations duties including tours, organizing displays and participating in community outreach events
• Develop and maintain partnerships with local interest groups
• Keep abreast of current and new trends in archival management and artifact preservation
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein
• Perform other related duties as required

Requirements

• Master’s degree in Archival Studies from a recognized University with Canadian accreditation
• Two and a half (2½) years up to and including five (5) years directly related experience
• Knowledge of best practices within areas of responsibility
• Knowledge of archival services and operations
• Knowledge of archival automated systems
• Knowledge of computer software and administrative systems in a Windows environment (e.g. word processing, spreadsheet software, file transfer process, files maintenance, information input and retrieval, the Internet, etc.)
• Demonstrate leadership abilities
• Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner
• Ability to demonstrate problem solving and research skills
• Ability to make public presentations
• Ability to demonstrate organizational skills and attention to detailed work
• Ability to demonstrate accurate keyboarding skills
• Excellent use of English, verbally and in writing
• Satisfactory health, attendance and former employment history
• Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage

Nice to have:

• Knowledge of French

Important Details

• Estimated probable duration: Seven (7) months (may be extended)
• Union affiliation: CUPE 4705 Inside Unit
• Schedule: 70 hours bi-weekly
• Application deadline: Monday, November 2, 2026, 11:59 p.m.

Application Process

• Visit www.greatersudbury.ca/jobs to apply online
• Click on the Apply for Job button
• Follow the step by step application process
• Ensure you attached a cover letter and resume. Acceptable file types are: .doc, .docx, .txt, .pdf, .rtf
• For those providing a French language resume, please also include an English version
• Once completed, review your application and click on the Submit button
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile
• If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager

About the Company

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and welcomes qualified applicants from anywhere.