About This Role
This Chief of Staff role focuses on ensuring the founder's decisions are followed through and that work is coordinated across the company's Labs, Studios, and Systems. The role suits a highly organized and proactive individual who can manage operating cadences and triage information, enabling the founder to be more effective without micromanaging.
Responsibilities
- Run the operating cadence, including recurring reviews and check-ins, and eliminate those that are no longer necessary
- Own decision follow-through, tracking what was decided, who owns it, and surfacing stalls promptly
- Coordinate work that crosses Labs, Studios, and Systems, where no single pillar has complete authority or context
- Prepare the founder for important conversations by providing concise briefs
- Triage direct communications to the founder, resolving what can be handled without his direct involvement
- Own the written record of each operating cycle, documenting decisions and their rationale
Requirements
- Agentic intuition: ability to assess and manage AI-drafted decisions and outputs
- Critical thinking: scrutinize all output, including your own, and identify unresolved decisions
- Curiosity: investigate beyond initial answers and question existing processes
- Agency: take initiative, make decisions, and ensure completion without explicit instructions
- Systems thinking, long view: understand interconnections and design processes for future scalability
- Leadership instinct: orchestrate work across humans, agents, and stakeholders, adapting communication styles as needed
- Experience running operating cadence or Chief of Staff-style work for a founder or senior executive
- Ability to write decision memos or follow-up notes that enable action without further meetings
- Capability to track context across genuinely different businesses simultaneously
- Proactive in chasing stalled decisions
- Strong judgment in determining what requires the founder's attention
- Experience in a multi-entity or multi-business-line structure with real coordination challenges
- Experience building or running an operating cadence from scratch
- Trusted by a founder to develop plans from unfinished thoughts
Important Details
- Work format: remote-first, with EU / CET overlap expected; Portugal hub available
- Employment type: contract or full-time
- Start date: flexible, discussed in the written exchange
- Language: English
Application Process
About the Company
