About This Role
This Chief of Staff role is a high-impact executive opportunity, putting you directly at the table where major business decisions are made. You will support the CEO-chaired Transformation Steering Committee and lead the Administrative Transformation Team, working closely with various executive leaders to drive the company's transformation plan.
Responsibilities
- Support the CEO-chaired Transformation Steering Committee with a monthly steering pack and eventually support development of a monthly business review pack with the CEO and group-level team
- Lead the Administrative Transformation Team day to day with outside consulting partners
- Work with the COO and Operations Transformation Team, EVP Transformation, Chief Counsel, CFO, and the named owner of each administrative and operating area
- Manage the President’s Executive Assistant and external advisors
- Keep the integrated transformation plan and track both teams and every area owner against it
- Collect weekly status updates, risks, and decisions needed from each owner; escalate issues to the President
- Lead the Administrative Transformation day to day with the consulting partner across finance, contracts, supply chain, HR, IT, and growth
- Hold teams to the sunset criteria: approved future-state processes, controlled policies, trained staff, and a completed self-assessment
- Drive teams to execute against commitments and step in to help before failure occurs
- Set and run the calendar of team, steering, and leadership meetings
- Prepare agendas, pre-reads, and decision papers; record decisions and actions and follow them to closure
- Keep one integrated schedule across both transformation teams
- Stand up and own the business system repository, including policies, procedures, desk guides, process maps, controls, and records
- Capture every transformation artifact as it is approved; format, number, version, and file it
- Chair a Policy Control Board that approves and releases every new or changed policy and procedure
- Complete a baseline audit of current business practices within the first 90 days
- Keep every artifact audit-ready for customers, government reviewers, and external auditors
- Plan and run the internal audit and control-testing program; track findings and corrective actions to closure
- With the Chief Counsel, check new practices against FAR principles and the specific requirements in company contracts
- Set the templates and documents for internal reports to the President
- Consolidate owner status into a weekly brief for the President and a monthly pack for the Steering Committee
- Keep a single register of open gaps, with owners and due dates
