About This Role
Serving as a trusted right hand to a private principal, the Chief of Staff provides high-level personal, lifestyle, and administrative support across an international portfolio of residences. This role requires exceptional organization, discretion, and the ability to anticipate needs while managing a demanding and frequently changing schedule. You will coordinate complex travel, personal appointments, social engagements, and special projects while ensuring seamless communication between household teams and external service providers.
Responsibilities
- Oversee day-to-day personal and lifestyle coordination, ensuring consistent organization and seamless support across multiple residences
- Manage an extensive and frequently changing personal calendar, including appointments, meetings, social engagements, and philanthropic commitments
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, reservations, and detailed itineraries
- Proactively manage last-minute travel changes, cancellations, and scheduling conflicts
- Coordinate personal appointments, medical scheduling, follow-ups, and daily administrative requirements
- Organize social engagements, cultural activities, museum-related commitments, and special events
- Serve as the central point of contact between the principal, household staff, vendors, and other relevant stakeholders
- Coordinate activities across residences in New York City, the Hamptons, South Florida, and London, ensuring effective communication and continuity
- Work closely with established House Managers and household teams without directly managing the properties
- Assist with household staffing schedules, coverage arrangements, and personnel coordination when needed
- Monitor household requirements, arrange replenishment of personal and household items, and ensure residences are prepared for the principal's arrival
- Research and coordinate special projects, personal requests, travel experiences, and lifestyle services
- Maintain accurate and organized records, schedules, reservations, and important personal information
- Anticipate the principal's needs, identify potential challenges, and implement solutions proactively
- Attend in-person meetings and travel domestically or internationally as required for household matters and special projects
Requirements
- Legal authorization to work in the United States
- Significant experience as a Personal Assistant or Executive Personal Assistant
- Previous experience supporting ultra-high-net-worth (UHNW) individuals or families with demanding personal and lifestyle requirements
- Exceptional calendar management, scheduling, planning, and organizational skills
