Chief Nursing Officer Administrative Assistant

About This Role

Supporting the Chief Nursing Officer and Nursing Leadership Team, this administrative assistant role is a central resource for coordination, scheduling, payroll support, meeting management, documentation, and departmental communication. The position suits a highly organized, professional, and collaborative individual who can thrive in a fast-paced healthcare environment.

Responsibilities

• Provide administrative support to the Chief Nursing Officer and Nursing Leadership Team
• Maintain an organized, efficient, and professional office environment
• Prepare, edit, and distribute correspondence, reports, presentations, and other documents
• Manage routine filing and recordkeeping for the Nursing Department
• Answer and direct telephone calls in a professional and courteous manner
• Coordinate the CNO's calendar, appointments, and daily schedule
• Schedule meetings and assist with meeting preparation and logistics
• Coordinate use of conference rooms and meeting spaces, responding promptly to scheduling requests
• Attend meetings as assigned and prepare accurate meeting minutes and documentation
• Collaborate with Nurse Managers and Nursing Supervisors to ensure staffing schedules are completed accurately and in advance of operational needs
• Assist nursing leadership with payroll preparation, review, and processing
• Prepare and distribute nursing leadership on-call schedules and rosters
• Maintain current and accurate nursing department employee listings
• Assist with monitoring staff licensure and certification requirements
• Support accreditation, regulatory, and survey readiness activities
• Maintain departmental policies and procedures and assist with updates and revisions
• Coordinate administrative support activities for nursing, laboratory, and education departments
• Ensure all employee and patient information is handled in accordance with confidentiality and privacy standards
• Participate in special projects and initiatives as assigned by the CNO
• Support facility-wide quality and performance improvement activities
• Adhere to all facility, departmental, corporate, and personnel policies and procedures
• Attend required trainings, in-services, and staff development programs
• Maintain professional standards related to conduct, attendance, punctuality, and appearance

Requirements

• High school diploma or equivalent required
• Minimum of three (3) years of administrative assistant experience required
• Knowledge of medical terminology
• Proficiency in Microsoft Office Suite and business software applications