Chief Administrative Officer (CAO)

About This Role

This senior executive leadership role oversees the company's administrative functions, corporate policies, internal support services, and day-to-day business operations. The Chief Administrative Officer (CAO) will work closely with the CEO and executive leadership to improve organizational effectiveness, manage resources, control administrative costs, and support strategic objectives in a fast-paced corporate environment.

Responsibilities

• Develop and implement administrative strategies, policies, and procedures aligned with organizational goals and US compliance standards
• Oversee daily remote administrative operations and internal support functions across departments
• Establish and maintain company policies, administrative standards, and governance frameworks
• Manage virtual office operations, equipment, supplies, cloud resources, and organizational assets remotely
• Supervise remote administrative managers and support teams; lead via virtual collaboration tools (MS Teams, Zoom, Slack)
• Develop and monitor administrative budgets; control operating expenses and drive cost optimization
• Ensure compliance with US federal, state, and local laws, regulations, and internal policies
• Coordinate cross-functionally with HR, Finance, Legal, IT, and Operations departments in a remote environment
• Drive process improvement, workflow automation, and resource utilization for remote operations
• Manage vendor relationships, service agreements, procurement, and contract negotiations remotely
• Monitor administrative KPIs and prepare executive reports for CEO and Board
• Identify operational risks and implement corrective measures and business continuity plans (BCP)
• Support organizational planning, restructuring, and change management initiatives

Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, or related field
• 8-12+ years of progressive experience in administration, business management, or corporate operations in a US company
• 3-5+ years in a senior management or executive leadership role (Director of Administration, VP Operations, Chief of Staff, CAO)
• Proven experience leading remote or hybrid teams and managing remote administrative operations
• Experience managing budgets, teams, policies, and administrative systems
• Must be based in USA with US work authorization (US Citizen / Green Card / Permanent Resident)

Nice to have:

• Master's degree / MBA

Important Details

• Work location: 100% remote - USA ONLY (Must be physically located in United States)

About the Company