Chief Administrative Officer (CAO)

About This Role

This executive leadership role is responsible for orchestrating and integrating all critical support functions that form the operational backbone of the organization. The Chief Administrative Officer will oversee critical support functions including Financial Control, Secretarial work, Property & Contract Services (PCS), Information & Compliance Office (ICO), and Legal operations. This enables the Managing Director to focus on strategic platform development, organizational efficiency initiatives, and staff mentorship while ensuring operational excellence across support departments.

Responsibilities

• Provide strategic direction and day-to-day oversight of Finance, Secretarial, PCS, ICO, and Legal departments
• Ensure seamless coordination between support functions and operational platforms
• Drive operational efficiency improvements and implement best practices across departments
• Establish and monitor KPIs for each department to ensure service level excellence
• Manage departmental budgets and resource allocation
• Oversee regulatory compliance across all support functions
• Ensure adherence to corporate governance standards and statutory requirements
• Coordinate with ICO on data protection, privacy, and information security matters
• Monitor legal and regulatory developments affecting the organization
• Maintain risk registers and implement mitigation strategies
• Design and implement internal controls across Finance, PCS, and Legal operations
• Standardize processes and procedures to enhance efficiency and reduce errors
• Lead automation and digitization initiatives
• Ensure robust audit trails and documentation standards
• Coordinate internal and external audit activities
• Partner with MD on new platform setup requirements from an operational perspective
• Provide operational insights to inform strategic decision-making
• Support cross-functional projects requiring multi-departmental coordination
• Act as an escalation point for complex operational or compliance issues
• Represent the organization in relevant external forums and with regulatory bodies