The Chief Administrative Officer is a senior leadership position responsible for overseeing the financial, human resources, compliance, safety, and risk management operations of the agency. This role involves developing organizational strategies and ensuring the financial well-being of the agency.
Responsibilities
Direct all aspects of accounting and finance functions, adhering to generally accepted accounting principles, laws, regulations, and sound practices
Oversee cash, investments, endowments, and asset management
Promote the financial well-being of the agency through budget management and protection of financial assets
Ensure timely financial and other reports to assist the CEO, senior executives, and Board of Trustees
Analyze financial performance and trends, and lead financial planning, including annual budgets and long-term plans
Meet annually with outside auditors and the Audit Committee of the Board of Directors to review the annual audit and 990 tax return
Create, implement, and maintain fiscal policies and internal controls to ensure best practices
Work in partnership with resource development staff to ensure appropriate tracking and reporting of funds, gifts, and other revenue sources
Create, implement, and update the WBGC’s Financial Policy and Procedure Manual
Recommend the development of new procedures or modification of existing procedures to ensure proper internal controls and risk management
Supervise the Database Manager to identify and maintain the Club’s CRMs for program registration, membership, gift processing, and financial accounting
Supervise the Director of Safety & Leadership Development, who is responsible for planning, directing, and monitoring day-to-day human resources policies and practices
Oversee the organization’s Diversity, Equity & Inclusion initiatives with the Director of Safety & Leadership Development
Build strategies to improve team member engagement aimed at increasing retention
Establish a progressive and proactive wage structure, pay policies, and practices concerning employment, recruitment, compensation, and benefits
Oversee WBGC’s team member benefits portfolio and competitively bid products and services to assure cost-effective rates and coverage
Oversee the development and implementation of safety programs to reduce and eliminate employee workplace injuries
Manage workers’ compensation claims, filings, and procedures, ensuring timely communication with management team members and the Workers’ Compensation insurance provider
Implement a compliance program to assure agency compliance with all legal duties, contract obligations, accreditation and licensing standards, certifications, and other agency policies
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Communicate the compliance program to employees and establish a training process regarding compliance issues
Implement a confidential system for employees and others to seek guidance on business conduct issues and report suspected violations
Enforce a “no retaliation” policy toward those who report suspected violations
Serve as primary contact for compliance issues and oversee investigation of any alleged violations
Promptly report any allegations involving the CEO, and any related to accounting or financial reporting, to the Audit Committee of the Board of Trustees
Report annually to the Finance Committee of the Board of Trustees regarding the compliance program
Provide leadership to build and foster a positive culture of excellence and teamwork
Participate with other executive staff and Board in formulating and updating the agency’s strategic plan
Prepare an annual plan and budget and be accountable for achieving goals and operating within budget
Ensure compliance with organization policies, procedures, and safety standards
Maintain Department of Labor, other legal and regulatory standards, and Wakeman Boys & Girls Club codes of conduct
Perform other duties as needed for the benefit of Wakeman Boys & Girls Club
Directly or indirectly supervise all personnel within the described functions
Oversee administrative and human resources tasks, including acting as liaison between HR consultants, benefits vendors, and staff
Handle office and building issues, IT needs, building and equipment leases, and other administrative tasks
Train clubhouse staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or requested
Attend meetings of the Executive Committee, Board of Trustees, Unit Boards, Investment Committee, Finance Committee, and Compensation Committee in an advisory role, as requested
Requirements
Bachelor's degree from an accredited college or university in accounting, finance, business administration, or a related field
Strong background and knowledge of accounting, finance, human resources, insurance, safety, and training
5-7 years of non-profit based accounting, budgeting, financial management, and analysis experience
2-3 years of experience in a leadership capacity
Demonstrated ability to organize, direct, and coordinate operations in personnel supervision, recruitment and retention of key personnel, facilities management, and budget management
Strong organization and analytical skills
Ability to interact professionally with Club staff, Board members, volunteers, and other related agencies
Experience with state and federal funding and private foundation grants financial management, including budgeting and reporting
Strong computer aptitude, experience, and proficiency in Microsoft Excel and Word
Excellent communication skills with the ability to present financial and other data analysis and findings in both verbal and written formats in layman’s terms to various stakeholders
Demonstrated ability to plan, set priorities, lead in multiple areas of responsibility, motivate colleagues, and maximize impact in an environment of limited resources
About the Company
The Wakeman Boys & Girls Club is an agency focused on providing services and programs.
