Chief Administrative Officer

About This Role

This administrative officer role focuses on controlling, tracking, and optimizing financial flow in real time within a vertically integrated real estate services platform. The position suits a hands-on candidate who can operate inside the numbers daily, not just review them.

Responsibilities

• Provide full oversight of accounting and financial operations across multiple entities
• Manage and maintain QuickBooks (multi-entity structure)
• Perform bank and account reconciliations with precision and consistency
• Oversee all banking relationships, cash positioning, and liquidity management
• Coordinate and manage insurance coverage, renewals, and claims tracking
• Prepare monthly financial reports (P&L, balance sheet, cash flow) with clear, actionable insights
• Supervise and execute payroll processing through Paychex
• Monitor receivables, payables, and intercompany flows
• Ensure clean books, audit readiness, and financial discipline across the organization

Requirements

• Strong command of QuickBooks and real-world accounting operations
• Deep experience with reconciliations, cash flow management, and reporting
• Comfortable operating in a fast-moving, multi-entity environment
• Detail-oriented with zero tolerance for sloppy numbers
• Ability to translate financial data into operational decisions
• Experience with property management, construction, or service businesses is a plus

Benefits

• Paid time off

About the Company

Our Company is a vertically integrated real estate services platform focused on property management, maintenance, capital projects, and client financing. It operates a high-volume, cash-flow-driven business.