This executive serves as the central pillar for internal governance, ensuring that policies, processes, and people systems are aligned with the company’s strategic vision. You will act as the bridge between the executive leadership team and the wider workforce, translating corporate strategy into actionable administrative frameworks, driving workforce planning, and fostering a culture of service excellence. Your mandate encompasses everything from policy design and compliance to stakeholder engagement, facility management, and corporate communications—ultimately safeguarding the company’s reputation and operational agility.
Responsibilities
Partner with the executive leadership team to shape and refine the company’s overall business strategy, and translate that strategy into comprehensive administrative and secretarial management blueprints
Develop short-, medium-, and long-term roadmaps for administrative services, ensuring they evolve in lockstep with business growth and changing regulatory landscapes
Continuously review and enhance internal policies to maintain a robust, agile governance framework that supports cross-departmental collaboration
Align administrative and secretarial workforce planning with the company’s broader human capital strategy, including forecasting talent needs, designing career progression paths, and implementing succession planning
Oversee the full spectrum of HR activities within the administrative domain—recruitment, onboarding, performance management, compensation and benefits, training, and employee engagement—ensuring they are equitable, transparent, and legally compliant
Champion a positive workplace culture by embedding the company’s values into daily operations and promoting continuous learning and professional development
Establish, maintain, and rigorously enforce administrative and secretarial policies, procedures, and internal controls, ensuring they are clearly communicated and consistently applied across all departments
Act as the custodian of the company’s rulebook, periodically reviewing and updating regulations to reflect changes in legislation, industry best practices, and internal feedback
Monitor compliance with internal policies and external statutory requirements, conducting regular audits and recommending corrective actions as needed
Lead the preparation and drafting of high-level corporate communications, including strategic business plans, weekly operational summaries, monthly progress reports, quarterly and annual performance reviews, as well as official memos, circulars, and board resolutions
Review and finalise all executive-level documents before they are submitted for approval, ensuring accuracy, consistency, and alignment with corporate messaging and tone
Manage the flow of information between the CEO’s office, department heads, and external stakeholders to ensure timely and informed decision-making
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Formulate and implement robust policies for the procurement, maintenance, and disposal of fixed assets, office consumables, and IT equipment, ensuring cost-effectiveness and adherence to budgetary constraints
Prepare and manage the annual administrative budget, including forecasting, tracking expenditures, and delivering regular variance analyses to senior management
Optimise resource allocation to achieve maximum operational efficiency without compromising quality or employee satisfaction
Serve as the primary liaison among various business units, facilitating communication, mediating conflicts, and fostering a spirit of mutual cooperation
Consolidate and harmonise departmental policies and procedures, eliminating redundancies and ensuring a unified approach to administrative and secretarial matters
Lead cross-functional projects and initiatives that require seamless coordination between administration, finance, IT, facilities, and other support functions
Plan and oversee high-profile visits by VIP guests, government officials, and business partners, managing all logistics, hospitality, and protocol arrangements
Act as the face of the company’s internal and external communication efforts, promoting corporate culture, values, and brand identity through well-orchestrated events, publications, and outreach activities
Build and nurture relationships with external service providers, regulatory bodies, and community organisations to enhance the company’s standing and social responsibility profile
Direct the company’s vehicle fleet management, including scheduling, maintenance, fuel consumption, and driver supervision, while ensuring safety and cost efficiency
Oversee the overall condition and security of office premises, liaising with facilities teams to ensure a safe, pleasant, and productive working environment
Requirements
Bachelor’s degree or above in Human Resources Management, Business Administration, Public Administration, or a related discipline
Minimum 5 years of progressive experience in corporate administration or human resources management within a large-scale group or multinational corporation, with at least 2 years in a senior leadership capacity
Proven track record of designing and implementing administrative policies and HR frameworks that support organisational growth and employee satisfaction
Demonstrable experience in leading diverse teams, managing complex projects, and driving change across multiple departments
A hands-on, results-driven approach with the ability to translate strategic plans into tangible outcomes within tight deadlines
Exceptional interpersonal and negotiation skills to build consensus among stakeholders at all levels, both internally and externally
Calm and decisive under pressure, with strong problem-solving capabilities and a proactive mindset
Outstanding written and verbal communication skills, with the ability to craft clear, persuasive documents and deliver presentations to executive audiences
Proficient in standard office software (MS Office, HRIS, ERP systems)
Fluent in English (both written and spoken)
Candidates typically under 40 years of age are preferred, though we welcome exceptional applicants who bring relevant maturity and experience
Strategic thinker: you see the big picture and anticipate future administrative needs, always aligning your work with corporate ambitions
Detail-oriented: you possess a keen eye for accuracy and quality in documentation, budgeting, and policy enforcement
Service-minded: you derive satisfaction from enabling others to perform at their best through seamless support systems
Integrity and confidentiality: you handle sensitive information with the utmost discretion and ethical responsibility
Adaptable and resilient: you thrive in a dynamic environment, embracing new challenges and evolving priorities
Nice to have:
An advanced degree (MBA or Master’s in HR)
Additional languages are advantageous
Benefits
Play a pivotal role in shaping the operational backbone of a fast-growing global enterprise
Enjoy the freedom to design and implement administrative strategies that directly influence organisational efficiency and culture
Benefit from clear career progression pathways, with opportunities to transition into broader operational or executive roles
Work within a collaborative, inclusive, and forward-thinking environment that values your contributions
