Centralized Study Specialist II

Summary Of Responsibilities

• Draft, review, negotiate, and finalize Clinical Trial Agreements (CTAs), confidentiality agreements, amendments, and related site contract documentation.
• Coordinate with sponsors, legal teams, clinical operations, and study teams to facilitate timely contract execution.
• Manage site agreement timelines and ensure contracts are completed within study milestones and agreed turnaround timelines.
• Maintain accurate contract status updates and documentation in SAMS, UCV, and other applicable systems.
• Facilitate internal approval workflows and obtain required authorizations for agreement execution.
• Track contract execution status and ensure executed documents are filed appropriately in shared repositories.
• Identify contracting risks, delays, and issues proactively and escalate to management where required.
• Provide regular updates to study teams and management regarding contract progress and outstanding issues.
• Coordinate protocol amendment submissions and associated documentation updates for assigned studies and sites.
• Support amendment-related contract and budget revisions in alignment with approved protocol changes.
• Review amendment requirements and communicate action items, timelines, and documentation needs to sites and study teams.
• Track amendment progress and ensure timely completion of submissions, approvals, and implementation activities.
• Collaborate with cross-functional teams including Clinical Operations, Regulatory, Legal, and Finance to support amendment execution.
• Ensure all amendment-related documents are uploaded and maintained accurately within applicable systems and trackers.
• Support site communications and follow-up activities to address outstanding queries and prevent delays in amendment implementation.
• Ensure adherence to SOPs, sponsor requirements, quality standards, and ICH-GCP principles.
• Maintain accurate study trackers, reports, and metrics for contract and amendment activities.
• Provide timely escalation of risks, delays, and operational challenges impacting study deliverables.
• Support audit readiness by maintaining complete and accurate documentation.
• Participate in process improvement initiatives and support departmental goals and objectives.
• Collaborate effectively with internal and external stakeholders to ensure efficient study execution.
• Complete assigned training, timesheets, and compliance-related activities within required timelines.

Required Skills & Competencies

• Strong understanding of clinical trial contracting and protocol amendment processes.
• Knowledge of ICH-GCP guidelines and clinical research operations.
• Excellent communication, negotiation, and stakeholder management skills.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to manage multiple studies and priorities within tight timelines.
• Proficiency in contract tracking systems and Microsoft Office applications.

Qualifications (Minimum Required)

• University/College Degree (Life Science preferred), or certification in an allied health profession from an appropriate accredited institution (Ex. Nursing certification, Medical or laboratory technology).
• 03-05 years of work experience in clinical research, including a strong working knowledge of the ICH-GCP guidelines and all other applicable guidelines and regulations.
• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.

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