Cardiac Surgery Administrative Specialist

• Syracuse

• Administrative, Secretarial & Clerical

• Full-time

• Opening on: Aug 14 2026

• Surgery-General

• MedBest

• Administrative Specialist, G4

• 90776

• N/A

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Job Summary:

• Works in conjunction with billing office to ensure that appropriate referrals or authorizations have been obtained and documentation completed via EPIC
• Obtains authorization for clinic procedures, insurance verification, maintains referrals work queue and EPIC depot
• Scheduling outpatient procedures, such as: CT, X-rays
• Answers the telephone, taking accurate messages, transferring calls to appropriate staff or handles certain calls that are appropriate
• Confirmation calls for all clinic appointments
• Assists with scheduling follow up appointments in the outpatient practice as requested by the procedure practice
• Responsible for chart preparation in EMR system. Reviews the patient orders and makes sure that all pertinent information is available for the provider prior to patient's surgery. (e.g. requests missing test results or clearance notes are sent to our office prior to surgery)
• Clinic check in and check out
• Responsible for sending written correspondence for procedure appointment changes
• Schedules outside services as requested by the physician for the patient (Medicaid cab, interpreter services, etc.)
• Provide OR scheduling and authorization backup support
• Other clinical duties as assigned

Minimum Qualifications:

Associates Degree or pertinent college level courses and three years of administrative/office management experience. Will consider equivalent combination of education and experience.

Preferred Qualifications:

Experience in a medical office environment and knowledge of Microsoft word, Excel, EPIC and Medical terminology preferred. HIPAA, authorizations and referrals processing is beneficial.

Work Days:

Monday - Friday 7:30 am - 4:00 pm

Message to Applicants:

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays

G4: $21.25 - $30.77

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management

We are an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.