Campus Based Special Education Management System (SEMS)/eSTAR Clerk

Job Status:

OPEN

Closing Date:

06/16/2026 04:00 PM

Posting Number:

053988

Position Title:

Campus Based Special Education Management System (SEMS)/eSTAR Clerk

Job Description:

Ensure efficient operation of school special education office as well as provide clerical services for school’s assessment specialists/ speech pathologist, 504 Coordinator and LPAC Coordinator, maintains inventory records of special education materials and equipment assigned to the campus.

Duties and Responsibilities:

• Set up, maintain and record all special education/LPAC/504 student information under the direction of the campus assessment specialists/speech pathologist, 504 Coordinator and LPAC Coordinator.
• Maintain current special education/504/LPAC eligibility folders by updating information each time there is a meeting or parent correspondence.
• Gather information from all Admission, Review and Dismissal (ARD), Language Proficiency Assessment Committee (LPAC), Section 504 meetings and proof for completion of parts.
• Schedule, complete and send all required parent notices, and document correspondence in the student eligibility folders.
• Notify all staff of meetings in a timely manner.
• Monitor the dissemination of relevant portions of the plans to required staff and secure documentation of their receipt of the information.
• Copy and send home copies to parents as directed by the assessment specialist/speech pathologist/ 504 Coordinator, LPAC Coordinator.
• Assist central personnel in obtaining information from campus files.
• Maintain current rosters and reports as may be requested in order to aid program management.
• Run PEIMS reports and compares to the system reports to assure accuracy of data in both systems.
• Assists with checking in materials and equipment when they arrive on campus, disseminate the material/equipment to the appropriate staff and maintains records of what the campus has ordered and received.
• Send documentation to the central office special education department verifying receipt of materials.
• Demonstrate dependability and punctuality by exercising regular attendance and promptness.
• Maintain confidentiality of student records.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Other duties as assigned.

Experience:

• One to three years secretarial experience

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Experience managing SPED records/paperwork
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents
• Knowledge of the ARD process and its components

Mental Demands/Physical Demands/Environmental Factors:

Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work.

Apply To:

Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals/Directors have requested no telephone calls, please.

Group / Grade:

5-6