Buyer Specialist

Posting Summary

Working Title

Buyer Specialist

Role Title

Procurement Officer I

Role Code

19151-SW

FLSA

Nonexempt

Pay Band

04

Position Number

27000357

Agency

VCCS-Shared Services Center

Division

Shared Services Center (Div)

Work Location

Botetourt - 023

Hiring Range

$50,000 - $55,500

Emergency/Essential Personnel

No

EEO Category

2-Professionals

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Yes

Does this position have a bilingual or multilingual skill requirement or preference?

No

Work Schedule

Monday-Friday
8-5

Sensitive Position

No

Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

Under their direct supervisor the Buyer Specialist performs transactional purchases for a wide variety of goods and services for the 23 VCCS colleges, the System Office and the Shared Services Center. The position:

• Receives demand signals and purchases goods and services up to the small purchase threshold
• Ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies
• Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSA’s:

Ability to:

• execute simple to moderately complex purchases of supplies, equipment, and services
• proficiently use automated procurement systems (e-procurement) to review and process requisitions through to a purchase order and acknowledgment
• analyze quotes and bids and make appropriate purchasing decisions
• fully manage procurement process for assignments from the need through the purchase order, including order status and invoicing discrepancies
• exercise sound judgment, solve problems, and attend to detail in a fast pace, team oriented and customer service-oriented environment
• work effectively with a wide range of constituencies
• provide exceptional customer service to internal and external customers in a professional manner
• complete assignments following procedures & processes within the policies & laws
• express thoughts clearly both verbally and in writing
• maintain confidentiality
• use the computer hardware and software required, including proficiency in MS Office

Minimum Qualifications:

• Multiple years of customer service or team-oriented work experience or a combination
• Minimal buying experience such as experience with purchasing, vendor management, inventory management, negotiations, market research, or project coordination
• Current Virginia Contracting Associate (VCA) certification or ability to obtain within one year of hire; see

Additional Considerations

Additional Considerations:

• Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures
• Knowledge of Commonwealth of Virginia & VCCS procurement policies (VPPA, APSPM, etc.)
• Knowledge of eVA (state procurement system) and AIS/PeopleSoft
• Professional procurement certification(s): Virginia Contracting Officer (VCO), Certified Public Procurement Buyer (CPPB), Certified E-Procurement Professional (CEPP) or other nationally recognized procurement certifications

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

Less than 5%.

Posting Detail Information

Posting Number

CLS_4722P

Recruitment Type

General Public - G

Number of Vacancies

1

Position End Date (if temporary)

Job Open Date

09/07/2026

Job Close Date

09/20/2026

Open Until Filled

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.