This night-shift post on the cardiac ward pairs patient care with mentoring new nurses. This role is intended to allow technical staff and project managers to focus on client service and project delivery by providing coordination and support across the firm's business operations, business development activities, project administration processes, employee programs, and corporate initiatives. The successful candidate will become an integral member of the team and will have the opportunity to contribute to all aspects of the business while helping support the continued growth and success of the firm.
Responsibilities
Assemble proposals, qualifications packages, presentations, and other marketing and business development submissions
Monitor and distribute business development opportunities, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and tender notices
Prepare and administer subconsultant agreements, change order forms, and other project delivery documentation
Assist with project financial administration, including budget tracking, accruals, invoicing support, and project reporting
Review, track, and maintain employee timesheet records
Coordinate and process employee expense claims
Maintain vendor and supplier records
Support employee recruitment activities, including coordinating job postings, scheduling interviews, onboarding activities, and maintaining recruitment records
Maintain employee training, certification, and professional development records
Support company social media accounts, website updates, and marketing initiatives
Leverage AI tools and platforms to improve administrative efficiency, support proposal development, streamline business processes, assist with content creation, and enhance overall organizational productivity
Assist with scheduling, calendar management, and executive support functions
Coordinate staff meetings, corporate events, team-building activities, and employee functions
Maintain electronic and hard-copy filing systems and company records
Coordinate office supplies, equipment, and general office administration activities
Coordinate incoming and outgoing mail, courier deliveries, and other office correspondence
Collaborate with the HM Aero team on business operations, project delivery, and strategic initiatives
Requirements
Minimum 4 to 5 years of relevant experience supporting the operations of a consulting, engineering, architecture, environmental, planning, construction, or similar professional services organization
Postsecondary education in Business Administration, Office Administration, Project Administration, Accounting, Marketing, Communications, Management, or a related field is preferred
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
An equivalent combination of education, training, and relevant professional experience will also be considered
Excellent organizational, prioritization, and time-management skills
Strong verbal and written communication skills
Ability to manage multiple assignments simultaneously and work independently with minimal supervision
High level of professionalism, discretion, and attention to detail
Strong interpersonal skills and the ability to work effectively with clients, subconsultants, suppliers, and staff
Full working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Experience utilizing AI-powered productivity tools (e.g., Microsoft Copilot, ChatGPT, Claude, Gemini, or similar platforms) to improve efficiency, automate routine tasks, support content development, or enhance business processes
Nice to have:
Experience coordinating proposals, qualifications packages, and business development submissions
Experience supporting project budgets, invoicing, financial tracking, or accrual reporting
Experience administering contracts, subconsultant agreements, or project documentation
Experience managing social media platforms, websites, or marketing materials
Experience with bookkeeping, accounting, or office financial administration
Experience using AI-based business productivity, content development, or workflow automation tools
French language skills
Valid Ontario driver's licence
Benefits
Flexible work arrangements following an initial in-office onboarding period
Opportunities for professional growth and development
Supportive and collaborative team environment
Company events
Dental care
Employee assistance program
Flexible schedule
Paid time off
Vision care
Work from home
Important Details
Work format: in-office attendance required, with opportunity to transition to semi-remote/hybrid
About the Company
HM Aero is a specialized aviation consulting firm providing planning, engineering, environmental, and strategic advisory services to airports, government agencies, and private-sector clients across Canada.