About This Role
This Business Operations Coordinator role at Dieselflex Queensland is an all-rounder position, supporting people, coordinating the workforce, and ensuring smooth daily operations. It suits a motivated, organised, and proactive individual who enjoys variety, takes ownership, and is eager to contribute to business improvement and growth.
Responsibilities
- Coordinate recruitment activities, including job advertisements, candidate screening, interviews, and communication
- Manage employee onboarding and offboarding processes
- Maintain accurate employee records, contracts, and employment documentation
- Act as a key point of contact for employees regarding administrative and onboarding requirements
- Support management with employee engagement, internal communication, and workforce initiatives
- Assist with employee rostering, scheduling, and workforce planning
- Coordinate mobilisation requirements for employees attending client sites
- Liaise with employees, management, and clients to ensure workforce requirements are met
- Manage site inductions, medicals, training, and associated mobilisation documentation
- Proactively identify upcoming workforce and compliance requirements to minimise delays
- Maintain accurate records of employee qualifications, licences, competencies, and training
- Monitor expiry dates and coordinate renewals to maintain compliance
- Ensure client-specific compliance and site access requirements are completed
- Maintain and improve internal databases, spreadsheets, and operational systems
- Follow up outstanding documentation and ensure records remain current
- Support management with the daily administration and coordination of the business
- Prepare correspondence, reports, presentations, and other business documents
- Assist with general enquiries and communication with employees, clients, and suppliers
- Coordinate administrative tasks, follow-ups, and business priorities
- Assist with basic accounts administration, timesheet collection, and payroll preparation where required
- Ensure important tasks are followed through to completion
- Work closely with management to identify opportunities to improve systems, processes, and efficiencies
- Assist with implementing new technology, systems, and administrative procedures
- Take ownership of internal projects and business improvement initiatives
- Support company communications, social media, marketing, and business development activities
- Contribute ideas and practical solutions that support the continued growth of DF
Requirements
