This Budget Analyst role involves formulating, evaluating, and implementing budget policies and procedures, advising senior management, and assisting in annual spending plan development. It suits a detail-oriented professional with strong financial analysis skills and the ability to work with government accounting systems.
Responsibilities
Formulate, evaluate, and implement approved policies, procedures, and protocols related to budget plan execution throughout the Probation Office
Provide input to the Court Unit Budget Organization Plan (CUBOP)
Advise Senior Management on budget matters
Assist in the development of an annual spending plan and identify amounts required to pay personnel and to maintain basic mandatory operations, as well as amounts needed to support desired enhancements
Perform data analysis and conduct modeling based on different scenarios
Execute approved budget plans
Review spending and fund balances routinely and recommend reprogramming actions to cover projected shortfalls
Ensure allotment levels are not exceeded and obligations are not made in advance of an appropriation, allotment, or reprogramming transaction
Participate in advance review and approval of major purchases
Enter allotments or any adjustments to allotments into Judiciary Integrated Financial Management System (JIFMS) and the unit's Status of Funds Report
Enter reprogramming or standard voucher transactions to move funds from one BOC to another within a fund or from one fund to another in both the financial system and the Status of Funds report
Maintain oversight and approval documentation of annual budget call requests, appeals to allotments, supplemental funding requests, and intra-fund and inter-fund reprogramming requests
Prepare and electronically submit the unit's Electronic Status of Funds reports on a monthly basis, as required
Maintain approved Electronic Status of Funds reports and any supporting documentation in a chronological file by fiscal year
Ensure accruals are calculated, documented, and processed monthly
Provide budget forecasting reports to the unit executive on a monthly basis in order to track spending priorities and ensure that the total court unit allotment will not be exceeded
Serve as project administrator on special organizational initiatives
Collect, review, audit, and analyze data and information, such as case filings, personnel activity, budget related data, and other similar data for work measurement and productivity studies
Perform internal reviews of administrative and operational areas to ensure compliance with judiciary policies and procedures and internal controls
Prepare documents to identify findings and develop written recommendations for changes
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Develop a variety of reports based on historic and current data, including statistics on office staffing, spending patterns, expense projections, and similar information
Respond to requests for information and clarification from department representatives regarding the budget
Review expenditures of departments to ensure compliance with budget
Collect, review, analyze and maintain records of actual operating expenses and revenues to compare with estimated budget
Ensure appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed
Review purchase requests related to proposed expenses for appropriateness of procurement and sufficiency of funding
Collaborate with information technology staff to develop or customize programs or systems to assist with budget and recordkeeping
Participate with a team reviewing compliance of internal controls, policies, and procedures
Prepare, update, examine, and analyze a variety of regular and non-standard reports
Design, develop, and maintain spreadsheet formats and programs for analyzing budgetary information
Use a wide variety of manual and automated accounting systems and cash management tools and assist other court employees in the use of these systems and tools and furniture for new space projects
Requirements
Master's or Bachelor's Degree in Accounting, Business Administration, Public Administration, or equivalent
Ability to understand financial accounting systems such as the Judiciary Integrated Financial Management System
Knowledge of government accounting systems and auditing standards
Time management and workload efficiency skills
Detail-oriented, accurate, self-motivated, professional, and organized
Great communication and interpersonal skills and sound judgement
Proficient in Microsoft Office including Excel, PowerPoint, and Word
Demonstrate the ability to exhibit the quality of judgement and temperament required of an officer of the judiciary, as indicated by integrity, trustworthiness, and character
