About This Role
This bookkeeping role involves maintaining accurate financial records for a property group and its affiliated entities, including commercial and industrial real estate properties. The Bookkeeper works closely with the CFO, Operations Manager, property management personnel, and third-party accountants to support financial accuracy, property performance, cash flow management, and compliance.
Responsibilities
- Maintain accurate financial records for assigned properties, entities, and corporate accounts in QuickBooks Online
- Record rental income, operating expenses, utilities, insurance, property taxes, repairs, maintenance, and other property-related transactions
- Maintain organized financial documentation and ensure transactions are properly categorized by property and entity
- Process vendor invoices, verify charges, and track outstanding payables
- Coordinate payment processing in accordance with company approval procedures
- Monitor recurring property expenses and resolve vendor discrepancies
- Prepare and issue rent invoices and approved tenant charges in accordance with lease terms
- Track rental income, tenant reimbursements, outstanding balances, and delinquent accounts
- Maintain tenant ledgers, rent rolls, and accounts receivable aging reports
- Coordinate collection follow-up and billing discrepancies with property management
- Maintain financial records supporting leases, rent escalations, tenant reimbursements, and other recurring charges
- Assist with common area maintenance (CAM), property tax, insurance, and operating expense reconciliations
- Track property repairs, maintenance, capital expenditures, and budget-to-actual expenses
- Support property-level cash flow monitoring and expense forecasting
- Reconcile bank, credit card, loan, and other assigned accounts
- Track tenant deposits, intercompany transactions, and loan payments
- Investigate discrepancies and provide reconciliation reports to management
- Complete monthly account reconciliations and assist with month-end and year-end close
- Prepare monthly profit and loss statements, balance sheets, cash flow summaries, rent rolls, and accounts payable and receivable reports
- Maintain records for payroll, 1099s, tax preparation, audits, and CPA review
- Maintain confidentiality and follow company accounting procedures and internal controls
- Recommend improvements to accounting processes, reporting, and recordkeeping
- Perform other duties as assigned by management
Requirements
- Experience in bookkeeping, accounting, or financial record management
- Proficiency in QuickBooks Online