Bookkeeper

About This Role

Bookkeeping for a leader in medical education is the core of this role, which involves managing financial records, accounts payable, accounts receivable, invoicing, and payments. This position suits an experienced, organized, and detail-oriented professional proficient in QuickBooks Online, looking for a stable role with a growing organization.

Responsibilities

• Maintain accurate and up-to-date financial records using QuickBooks Online
• Manage day-to-day bookkeeping activities, including recording and categorizing transactions
• Create, send, and maintain customer invoices through QuickBooks Online
• Process and manage ACH payments through QuickBooks Online
• Manage accounts payable and accounts receivable
• Record payments, deposits, expenses, and other financial transactions accurately
• Reconcile bank and credit card accounts on a regular basis
• Monitor outstanding invoices and follow up on accounts receivable as needed
• Process vendor payments and maintain accurate accounts payable records
• Maintain organized and accurate financial documentation
• Assist with monthly financial reporting and account reconciliation
• Review transactions for accuracy and identify discrepancies or unusual activity
• Maintain confidentiality of financial and organizational information
• Communicate professionally with vendors, clients, and internal team members regarding billing and payment matters
• Assist with other bookkeeping, accounting, and administrative duties as assigned

Requirements

• Minimum of 5 years of verifiable professional bookkeeping experience
• Professional references are required and will be contacted as part of the hiring process
• Advanced proficiency with QuickBooks Online (the web-based version)
• Demonstrated experience creating and managing invoices in QuickBooks Online
• Demonstrated experience making and processing ACH payments through QuickBooks Online
• Experience with accounts payable and accounts receivable
• Experience performing bank and credit card reconciliations
• Strong understanding of basic bookkeeping and accounting principles
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage confidential financial information
• Strong written and verbal English communication skills
• Ability to work independently and meet deadlines
• Proficiency with Google Workspace

Nice to have:

• Experience with Microsoft Excel and Word