Billing Specialist

About This Role

The Billing Specialist plays a crucial role in the finance team, ensuring that billing and accounts receivable processes are accurate and organized. This position is ideal for someone detail-oriented and collaborative, who is comfortable taking ownership of important financial processes while working with internal teams and clients.

Responsibilities

• Handle invoicing and billing for the agencies, serving as a trusted advisor and financial liaison
• Work closely with the Senior Finance Manager, assisting with the overall billing process including monthly client billings, accounts receivable, and budget trackers for account teams
• Help prepare financial reports used in the preparation of income statements, balance sheets, and cash flow statements
• Assist with quarterly balance sheet reviews and in the preparation of budgets and forecasts as required
• Assist with financials and invoicing for multi-company entities and regional offices across Canada
• Understand the business, operations, key drivers, and success factors
• Assist with internal controls relevant to the client billing process and help lead any process improvement activities
• Monitor and analyze financial processes related to client billing to develop more efficient procedures, best practices, and a more timely closing process while maintaining a high level of accuracy
• Create strong checks and balances to ensure accuracy on all monthly and annual billings
• Assist with the development of new systems and procedures to support the financial process
• Prepare, review, and oversee the reconciliation of inter-company balances and pre-bills for clients
• Resolve accounts receivable and invoicing issues internally and directly with clients
• Support internal activities related to the audit of financial statements
• Perform various other financial and administrative duties to assist the team and partner agencies as required

Requirements

• Prior experience working in a professional services agency is preferred
• 3-5 years of experience in invoicing, client billing, and receivables
• Strong ability to problem-solve and make day-to-day decisions
• Excellent organizational skills and ability to establish priorities with little direction in a fast-paced environment
• Ability to balance multiple tasks and prioritize, ensuring timely and accurate reporting
• People-oriented with the ability to work collaboratively

Benefits

• Opportunity to work in a dynamic and collaborative environment
• Engage with a diverse range of clients and projects
• Professional development opportunities