About This Role
The Billing Specialist supports daily operations within a manufacturing facility, focusing on accurate materials management, timely invoice processing, and smooth coordination within the Parts and Logistics department. This role is key to invoice investigation, reconciliation, and processing.
Responsibilities
- Process, investigate, and reconcile invoices to ensure accuracy and timely payment
- Communicate with vendors to resolve discrepancies, request documentation, and clarify billing issues
- Provide administrative support to the Parts and Logistics team, including data entry, recordkeeping, and report generation
- Coordinate part return requests, track return statuses, and ensure proper documentation
- Maintain accurate inventory and materials records within SAP and Excel
- Assist with purchase order updates, goods receipt entries, and workflow approvals
- Support continuous improvement efforts by identifying process gaps and recommending solutions
- Collaborate with internal departments such as procurement, accounting, and warehouse operations
Requirements
- Customer service experience
- Comfortable communicating with vendors via phone and email
- Invoice processing experience, including investigation and reconciliation
- Proficiency with Excel
- Strong attention to detail and accuracy in data entry and documentation
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines
Benefits
- Medical, dental, and vision insurance
- HSA, FSA, and DCFSA account options
- 401k retirement account access with employer matching
- Paid sick leave and/or other paid time off as provided by applicable law
Important Details
- Schedule: 7:30 AM - 4:00 PM CST (Monday - Friday)
About the Company
Our Utilities client is seeking a Billing Specialist to support daily operations within their manufacturing facility.
