About the role
We are looking for a bilingual administrative specialist to support county public health operations in Oregon. This Long-term Contract position is well suited for someone who combines strong office coordination skills with a calm, respectful approach when assisting community members and internal partners. The role includes front-desk support, records processing, scheduling, and limited client screening tasks in a public service setting. Success in this position requires accuracy, discretion, and the ability to communicate clearly in both Spanish and English.
Responsibilities:
• Coordinate administrative activities across public health reception, environmental health, and vital records functions to keep daily operations running smoothly.
• Manage account setup, ownership updates, and license-related paperwork while ensuring records are complete and properly tracked.
• Prepare and issue approved licensing documents, including short-term permits, in accordance with established procedures.
• Organize digital and physical files, update database entries, and maintain cloud-based documentation systems with a high level of accuracy.
• Review applications for certified records, confirm eligibility requirements, and process authorized copies of vital documents.
• Welcome clients, assist with check-in, support appointment flow, and help with document collection and benefit-related service requests.
• Provide basic screening assistance, such as collecting height, weight, hemoglobin, and similar information, in a courteous and respectful manner.
• Protect confidential health and public records by following privacy standards and secure handling practices.
• Deliver responsive service to community members, county staff, vendors, and partner organizations while maintaining an effective front-desk presence.
• Help maintain clean, orderly reception and client-facing spaces to support a safe and welcoming environment.
• Fluency in both Spanish and English is required for daily communication with clients and staff.
• At least 3 years of experience in administrative support, reception, or another customer-facing office role.
• Strong ability to manage inbound calls, scheduling, calendar coordination, and general administrative tasks in a busy environment.
• Comfortable interacting in person with individuals and families who may be experiencing financial hardship, stress, or other challenging circumstances.
• Ability to assist with basic client measurements and screening-related tasks while maintaining professionalism and sensitivity.
• Proficiency with Microsoft Office applications, including Excel, SharePoint, and Teams.
• Experience working with electronic records systems, cloud-based platforms, or complex databases is preferred.
• Excellent organization, attention to detail, time management, and customer service skills, with the ability to stay composed in a fast-paced public setting.
TalentMatch ®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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