About This Role
This role is for an experienced, commercially driven Bid Manager to identify new business opportunities, manage tender submissions, and secure profitable contracts for a growing property maintenance company. The successful candidate will play a key role in expanding the client base, winning new maintenance contracts, and developing long-term relationships with clients. This position requires an understanding of the property maintenance sector, the ability to assess commercial opportunities, and the skill to produce high-quality tender submissions.
Responsibilities
- Identify and source new tender opportunities across the property maintenance and facilities management sectors
- Manage the full tender process from initial opportunity through to submission and contract award
- Prepare professional, detailed, and competitive tender submissions
- Complete Pre-Qualification Questionnaires (PQQs), Invitations to Tender (ITTs), and framework applications
- Ensure all bids are submitted accurately, professionally, and within deadlines
- Develop compelling responses that demonstrate the company's experience, capabilities, and value
- Maintain a library of bid documents, company policies, accreditations, and standard tender responses
- Proactively identify opportunities to secure new maintenance contracts
- Monitor tender portals, procurement platforms, and contract opportunities
- Identify opportunities for reactive maintenance, planned preventative maintenance, void property works, refurbishments, and larger maintenance contracts
- Build relationships with potential clients and procurement teams
- Support the business in securing repeat work and long-term contracts
- Work closely with directors, the office manager, and operational teams to prepare competitive quotations and tenders
- Review tender specifications, schedules of rates, scopes of work, and contract requirements
- Ensure bids are commercially viable and meet the company's profitability targets
- Identify potential risks, contractual obligations, and operational requirements before submission
- Assist with pricing strategies to maximise contract win rates while protecting profit margins
- Review unsuccessful bids and identify improvements for future submissions
- Ensure all tender submissions meet the client's procurement and compliance requirements
- Maintain accurate records of company insurance, health and safety documentation, accreditations, and relevant certifications
- Coordinate with internal teams to obtain supporting documentation
- Ensure tender responses reflect relevant legislation, industry standards, and client requirements
- Maintain an organised database of submitted tenders, deadlines, outcomes, and upcoming opportunities
- Maintain a live tender pipeline showing current opportunities, submitted bids, and potential contract values
- Provide regular updates to company directors on bidding activity and progress
- Track bid success rates, contract values, and reasons for unsuccessful submissions
- Develop strategies to improve tender quality, competitiveness, and overall success rates
- Support the company's wider growth and business development objectives
Requirements
- Previous experience in bid management, tendering, estimating, or business development
- Strong written communication skills with the ability to produce professional tender submissions
- Excellent organisational skills and the ability to manage multiple deadlines
- Good commercial awareness and an understanding of pricing and profitability
- Strong attention to detail
- Proficiency in Microsoft Office, particularly Word and Excel
- Ability to work independently and take ownership of the tendering process
- Confident communication skills when dealing with clients, suppliers, and internal teams
- Previous experience within property maintenance, construction, social housing, or facilities management
- Familiarity with tender portals such as Contracts Finder, Find a Tender, and other procurement platforms
- Experience securing reactive maintenance, planned maintenance, void property, or refurbishment contracts
- Understanding of public procurement processes and framework agreements
Benefits
- Company pension
- On-site parking
About the Company
We are a growing property maintenance company providing a wide range of repair, maintenance, and property services to residential, commercial, and managed properties. We work with landlords, letting agents, property management companies, housing associations, local authorities, and commercial clients.
