Bid Manager

About This Role

This role is for an experienced, commercially driven Bid Manager to identify new business opportunities, manage tender submissions, and secure profitable contracts for a growing property maintenance company. The successful candidate will play a key role in expanding the client base, winning new maintenance contracts, and developing long-term relationships with clients. This position requires an understanding of the property maintenance sector, the ability to assess commercial opportunities, and the skill to produce high-quality tender submissions.

Responsibilities

• Identify and source new tender opportunities across the property maintenance and facilities management sectors
• Manage the full tender process from initial opportunity through to submission and contract award
• Prepare professional, detailed, and competitive tender submissions
• Complete Pre-Qualification Questionnaires (PQQs), Invitations to Tender (ITTs), and framework applications
• Ensure all bids are submitted accurately, professionally, and within deadlines
• Develop compelling responses that demonstrate the company's experience, capabilities, and value
• Maintain a library of bid documents, company policies, accreditations, and standard tender responses
• Proactively identify opportunities to secure new maintenance contracts
• Monitor tender portals, procurement platforms, and contract opportunities
• Identify opportunities for reactive maintenance, planned preventative maintenance, void property works, refurbishments, and larger maintenance contracts
• Build relationships with potential clients and procurement teams
• Support the business in securing repeat work and long-term contracts
• Work closely with directors, the office manager, and operational teams to prepare competitive quotations and tenders
• Review tender specifications, schedules of rates, scopes of work, and contract requirements
• Ensure bids are commercially viable and meet the company's profitability targets
• Identify potential risks, contractual obligations, and operational requirements before submission
• Assist with pricing strategies to maximise contract win rates while protecting profit margins
• Review unsuccessful bids and identify improvements for future submissions
• Ensure all tender submissions meet the client's procurement and compliance requirements
• Maintain accurate records of company insurance, health and safety documentation, accreditations, and relevant certifications
• Coordinate with internal teams to obtain supporting documentation
• Ensure tender responses reflect relevant legislation, industry standards, and client requirements
• Maintain an organised database of submitted tenders, deadlines, outcomes, and upcoming opportunities