About This Role
This role is for an experienced Bid Manager to take ownership of the end-to-end bid process for Affinity Fire Engineering, a specialist fire safety consultancy. You will identify opportunities and produce compelling, compliant, and competitive tender submissions, working closely with directors and technical teams.
Responsibilities
- Manage the end-to-end bid process for public and private sector tenders, frameworks, and proposals, coordinating activity from initial opportunity through to submission
- Monitor tender portals, frameworks, and other sources to identify and track relevant opportunities
- Coordinate with directors to assess opportunities, agree bid priorities, and develop the approach for each submission
- Lead bid kick-off meetings, establish timelines and responsibilities, and identify key win themes and differentiators
- Coordinate contributions from fire engineers, directors, and support teams, ensuring submissions are accurate, consistent, and delivered on time
- Write, edit, and proofread persuasive, tailored bid responses, translating technical information into clear content that meets the client's requirements
- Manage bid schedules and competing deadlines, keeping contributors informed and submissions progressing
- Maintain and develop a central library of bid content, case studies, CVs, project examples, and standard responses
- Review tender requirements and submission criteria to ensure responses are complete, compliant, on brand, and submitted in the required format
- Work with directors and relevant colleagues to gather commercial information and ensure proposals are aligned with agreed pricing and scope
- Maintain records of bid activity and outcomes, support post-submission reviews, and identify lessons that can improve future bids
- Keep up to date with relevant procurement processes, tender requirements, and developments in the construction, engineering, and fire safety sectors
- Ensure bid messaging reflects Affinity's expertise, project achievements, company values, and position in the market
Requirements
- Proven experience in a Bid Manager, Proposal Manager, or similar bid-focused role
- Experience within construction, engineering, or professional services; construction industry experience is essential
- Excellent written communication, editing, and proofreading skills, with the ability to turn technical input into clear, persuasive responses
- Strong project management and organisational skills, including the ability to manage several submissions and deadlines at once
- A methodical, quality-focused approach and a high level of attention to detail
- Confidence coordinating input from a range of stakeholders and following up to keep work on track
- Commercial awareness and the ability to understand tender requirements, client needs, and proposal scope
- Experience with tender portals, frameworks, and procurement processes
- The ability to work autonomously, use initiative, and raise key decisions or risks with the directors at the right time
Benefits
- Enrolment in the company bonus scheme, paid twice annually
- Hybrid working, with a genuine focus on work/life balance
- 33 days' annual leave, including bank holidays
- A nine-day fortnight following successful completion of probation, with every other Friday off and no requirement to make up the hours
- Flexible working, with an eight-hour working day structured to suit you between 7am and 7pm
- Company pension scheme, with a 5% employer contribution and 3% employee contribution
- Monthly wellbeing challenges, with prizes of up to £150 per month
- Access to the company private healthcare scheme
- Access to an Employee Assistance Programme (EAP), including 24/7 access to support from doctors and healthcare professionals
- A supportive team culture built around positivity, autonomy, and being judged on results
- Company events
- Cycle to work scheme
- Health & wellbeing programme
- Referral programme
- Sick pay
About the Company
Affinity Fire Engineering is a specialist fire safety consultancy working with a diverse range of clients and sectors throughout the UK and Ireland.