Benefits Specialist

About This Role

The Benefits Specialist coordinates all benefits and leave-related matters for employees of the Woods System of Care. This on-site position involves periodic travel to WSOC PA and NJ affiliates as needed.

Responsibilities

• Assist in executing Agency Open Enrollment periods, including education, enrollment, assistance, and necessary follow-up
• Maintain working relationships with insurance brokers, third-party administrators, and other stakeholders
• Schedule, organize, and promote educational meetings associated with employee benefits
• Follow up and transmit benefit information in HCM for timely enrollment and deductions
• Respond to employee inquiries and claim issues
• Obtain proper supporting documentation for employees with dependent coverage and those opting to waive coverage
• Responsible for monthly audit of benefit invoices and initiated requisitions for payment
• Ensure ongoing Affordable Care Act compliance
• Ensure compliance under the Americans with Disabilities Act and Pregnant Workers Fairness Act
• Distribute applicable COBRA forms
• Initiate eligible employee participation in 403(b) and 401(k) Plans
• Maintain 403(b) and 401(k) Plans as needed
• Generate requested/required FMLA paperwork in a timely manner, retrieve completed documentation, and monitor during the FMLA duration
• Communicate with employees to ensure updates are provided regarding FMLA
• Guide/review supervisors' timecard maintenance
• Provide notice to employees for required premiums and schedule of payment during unpaid absences
• Provide state disability information as needed
• Ensure state disability notices are provided to HCM for correct year-end reporting
• Administer Short/Long Term Disability for private and state plans, ensuring claims are submitted timely
• Ensure compliance regarding Medicare regulations
• Administer New Jersey Sick Leave
• Complete and audit bi-weekly payroll file for changes/maintenance
• Distribute approved Tuition Reimbursement Applications and receive supporting documentation to execute eligible payments at applicable affiliates
• Responsible for scanning and indexing documentation for various HR files to be maintained in the database
• Provide follow-up on all outstanding documentation to ensure that required information for employee files is received timely, accurate, and up-to-date
• Conduct audits, at least quarterly, to ensure compliance and consistency
• Assist in maintaining, educating, and applying HR Policies
• Perform HCM database and vendor portal maintenance
• Maintain confidentiality of all subject matter as appropriate