About the role
Classification Title Administrative Assistant I
Classification Minimum Requirements High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Job Description
- Conducts thorough background investigations of all potential new hires and interns for the University of Florida Police Department and Department of Emergency Management; Conducts various checks including employment history verification, FCIC/NCIC inquiries, law enforcement record history, military history, social media review, credibility assessments, etc.; Conducts applicant interviews to review documents submitted for the background investigation; Completes forms to remain compliant with the Florida Department of Law Enforcement standards; Processes background investigation approvals, disqualifications, and non-selections for hire; Conducts mutual applicant background information requests with other law enforcement agencies.
- Reviews FDLE Law Enforcement Officer minimum qualifications, FDLE Background Procedures Manual, relevant Florida Statutes, UF and UFPD policies to ensure background investigations are compliant with each entity’s standards.
- Provides UFPD HR and leadership with a summary of each background investigation; Provides hiring recommendations based on findings during the background investigation.
- Maintains records according to Florida General Records Schedules, University policy, and UFPD policy.
- Attends meetings/trainings as requested; assist with improving the background investigation process when possible.
- Gathers data, prepares reports and conducts analysis for projects assigned by the Chief or designee, prepare confidential reports and correspondence for same as needed and/or directed.
- Provides support in liaising with FDLE and other law enforcement or judicial agencies.
- Assists with maintaining memoranda of understanding, agreements, and contracts between UFPD and external entities.
- Supports the organization, retention, and tracking of UFPD administrative documents as directed.
Expected Salary $24.50 - $25/hour
Required Qualifications High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred
- Experience working in a law enforcement, government, or regulatory environment preferred.
- Proficiency with Microsoft Office applications (Word, Excel, Outlook) and data management systems.
- Strong typing and data entry skills with a high degree of accuracy.
- Ability to follow established rules, regulations, and procedures.
- Ability to communicate effectively, both verbally and in writing.
- Ability to interact with the public, staff, and external agencies in a courteous and professional manner.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to learn and apply changes to public record laws, policies, and procedures as they evolve.
- Ability to work independently and exercise sound judgment within established guidelines.
Special Instructions To Applicants In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
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