Assistant Registrar

Description

Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Assistant Registrar
Position Number: Casual Hire
Hiring Unit: Hawaii Community College

Duties & Responsibilities:

1. Ensure Admissions and Records office operations comply with UH System, State of Hawaii, and federal rules and regulations related to admissions, registration, Veteran’s Administration benefits, international student requirements, and the creation, maintenance, and access to student educational records.
2. Analyze data, service outcomes, workflow issues, and compliance requirements to identify and implement improvements that strengthen Admissions and Records operations and support institutional goals.
3. Prepare and disseminate communications related to admissions, registration, student educational records, Veteran’s Administration benefits, and other Admissions and Records functions.
4. Assist with end-of-term processing and the creation, maintenance, and verification of student educational records.
5. Assist with the transmission of student data to the National Clearinghouse in accordance with UH System and Hawaii Community College protocols and deadlines.
6. Review and update admissions, registration, and student records information in the college catalog, college website, and other media to ensure accuracy and consistency.
7. Review, update, and support the student degree audit system to ensure it accurately reflects approved program changes, course substitutions, waivers, and degree requirements.
8. Assist the student degree audit system builder and the Counseling, Advising, and Student Support Center with monitoring registration error logs and troubleshooting registration errors.
9. Duties may include working outside normally scheduled hours, including nights and weekends.
10. Perform other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in Business Administration, Education, Counseling, Social Sciences, Humanities, Liberal Studies, or a related field or equivalent education/training or experience.

Application Submission:

1. A Copy of your academic transcript(s) appropriate to the position are required to be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant.
2. Statement outlining how you meet minimum (and desirable, if applicable) qualification.
3. Names and contact information of three (3) references familiar with your job performance.
4. Resume.

Letters of recommendation are welcome. Applications lacking copies of academic transcript(s) will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. If multiple applications are submitted, only the last application received will be considered.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis.