Assistant Project Manager

About This Role

An Assistant Project Manager plays a key role in supporting the successful delivery of HVAC projects from inception through to completion. This hands-on position involves project planning, procurement, financial administration, and client communication, working closely with an experienced Project Manager. The role suits a highly organised and commercially minded building services professional ready to advance their career towards becoming a Project Manager.

Responsibilities

• Support the Project Manager with project planning, scheduling, coordination, and delivery
• Coordinate clients, subcontractors, suppliers, and internal project teams
• Maintain project documentation including contracts, programs, variations, and site packs
• Assist with procurement of subcontractors, materials, and equipment
• Monitor project budgets, costs, variations, invoices, and purchase orders
• Assist with forecasting and WIP reporting
• Manage project documentation through ACC and other client-specific platforms
• Attend site inspections and progress meetings
• Assist with risk management, quality, and safety compliance
• Prepare project reports, meeting minutes, and correspondence
• Coordinate project handover, commissioning, and O&M documentation
• Maintain labour planners and assist with resource allocation
• Support client relationships and act as a secondary point of contact for routine enquiries
• Identify project risks, opportunities, and process improvements
• Work closely with the Project Manager to ensure projects remain on track commercially and operationally
• Develop leadership and project management capability with a clear pathway towards a Project Manager position

Requirements

• 2

3 years' experience working with a building services contractor or consultancy in Australia

• Experience within HVAC, mechanical services, or the broader building services sector
• Previous experience in a Project Administration, Project Coordination, or Junior Project Management capacity
• A sound understanding of project documentation, procurement, and financial administration
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook
• Experience with project/document management platforms such as ACC is highly regarded
• Strong organisational and prioritisation skills, with the ability to manage competing deadlines
• Excellent written and verbal communication skills
• Strong stakeholder management and interpersonal skills
• A proactive, solutions-focused approach with a high level of resilience