Assistant Manager/ Manager, CEO Office

About This Role

This role in the CEO Office administration requires a resourceful and meticulous Assistant Manager or Manager to drive operational excellence and administrative execution. The position ensures seamless coordination between the CEO, Board of Directors, and other internal stakeholders through high-level logistical planning and professional communications.

Responsibilities

• Coordinate Board meetings, including scheduling, logistics arrangements, and administrative support
• Prepare, consolidate, and circulate Board meeting materials
• Accurately record and draft detailed minutes and ensure timely circulation to attendees
• Track and follow up on action items to ensure organizational accountability and timely closure
• Manage meeting arrangements and expense claims
• Support the preparation of reports, presentations, and other business materials
• Ensure proper documentation and filing of key records
• Support departmental budgeting and oversee the end-to-end procurement process, vendor management, and invoice verification in compliance with internal policies
• Ensure smooth and efficient office operations in the management of office supplies and stationeries and provide support to staff
• Participate in projects and undertake other duties instructed by the CEO's Office as and when required

Requirements

• Diploma in Secretarial Studies or Degree in Business Administration
• Minimum 8 years of relevant work experience in a Personal Assistant or Executive Assistant capacity
• At least 3 years of experience directly supporting Senior Management
• Possess strong writing skills for detailed minute writing
• Excellent organizational and stakeholder management skills
• Resourceful in resolving issues and challenges
• Able to prioritize and manage multiple assignments and projects
• Discreet and professional in handling confidential information

About the Company

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.