Assistant Facility Manager

About This Role

This role supports the delivery of Integrated Facilities Management services within a corporate office environment, focusing on daily facilities coordination, workplace operations, vendor management, and administrative support. It suits an organized, service-oriented individual confident in managing multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate facilities services including office equipment maintenance, pantry appliances, and landlord-related requests such as air-conditioning services
• Manage reception and front-of-house operations including visitor registration, access card administration, and visitor guidance
• Oversee mailroom operations including incoming and outgoing mail distribution, courier arrangements, and employee inquiries
• Support vendor coordination and monitor soft services performance through regular engagement and operational briefings
• Manage invoice processing, payment tracking, purchase order generation, and goods receiving activities
• Assist with incident reporting, monthly reporting, audit documentation, and compliance with JLL and client operational standards
• Respond to facilities issues, user requests, and emergency situations in a timely and professional manner