About This Role
This role supports the Director of Sports in the administrative, infrastructural, and compliance management of the Department of Sports at the Mohali Campus. It complements the Deputy Director of Sports, focusing on interdepartmental and intramural competition execution. The incumbent is responsible for sports infrastructure and ground/facility scheduling, equipment and procurement administration, attendance and eligibility records for sports-category students, coordination of University-level sports events, and general office administration for the Director's office.
Responsibilities
- Manage scheduling and upkeep of sports grounds, courts, and indoor facilities across all user groups (training, interdepartmental fixtures, external team practice)
- Coordinate maintenance with Estate/Facilities teams and flag safety concerns promptly
- Maintain inventory of sports equipment and kit
- Process procurement requisitions and track utilisation and maintenance across disciplines
- Coordinate the administrative and logistical requirements for University-level sports events, including the annual sports meet, inaugurations/felicitations, and other sports-department-hosted events
- Work with the Central Event Management Division (CEMD) on production and logistics for university-level events
- Maintain attendance and academic-eligibility records for sports-category students, including those on extended leave for training camps or inter-university representation
- Liaise with Academic Departments on attendance regularisation
- Coordinate travel, accommodation, and medical-support arrangements with Transport, Hostels, and the Medical team for teams travelling to inter-university and external competitions
- Support the Director of Sports in tracking the department's budget, processing bills/reimbursements, and maintaining expenditure records against sanction
- Manage the Director's office administration, including correspondence, filing, scheduling, and maintenance of departmental records, policies, and compliance documentation
- Provide facility, equipment, and administrative support for interdepartmental and intramural fixtures run by the Deputy Director of Sports, ensuring resource availability does not bottleneck the internal sporting calendar
Requirements
- Master's degree in Physical Education, Sports Management, Business Administration, or a related discipline is mandatory
- Minimum 5–8 years of relevant experience in sports administration, facility/infrastructure management, or departmental administration in a higher-education institution
- Experience with event coordination and budget tracking
Important Details
- Reporting structure: Reports to the Director - Sports and leads Sports Infrastructure, Grounds & Facility Scheduling; Equipment, Procurement & Inventory Administration; University-Level Sports Events & Annual Sports Meet Coordination; Attendance, Eligibility & Academic Liaison for Sports-Category Students; Budget Administration & Office Management (Director Office)
