Assistant Director of Facilities Management

About This Role

This leadership position in facilities management serves as the primary operational liaison between the campus community and the Facilities Management department. The Assistant Director oversees daily facilities operations and assumes departmental leadership responsibilities when the Director is absent. The role requires independent decision-making and the ability to manage ongoing maintenance operations and facilities-related projects, including Major Repair and Renovation (MRR) initiatives.

Responsibilities

• Plan, manage, and oversee daily functions, operations, and activities related to the maintenance and operation of the University's physical resources, including buildings, facilities, grounds, equipment, building and exterior cleaning, grounds upkeep, shipping and receiving, mail services, and storage
• Manage the Computerized Maintenance Management System (CMMS), ensuring timely response, prioritization, tracking, and completion of work orders
• Oversee the maintenance, reliability, and operational performance of campus systems and infrastructure
• Manage and deliver maintenance-related projects, including Major Repair and Renovation (MRR) projects
• Represent Facilities Management in capital project planning and execution, ensuring projects meet institutional standards, operational requirements, and long-term maintainability goals
• Develop scopes of work, cost estimates, and coordinate procurement activities in accordance with established policies and procedures
• Manage contractors and vendors, monitoring performance, schedules, budgets, and compliance requirements
• Conduct site inspections and ensure proper project execution, documentation, and closeout
• Manage service contracts, warranties, and vendor agreements related to facilities operations and equipment management
• Lead workforce management activities, including hiring, onboarding, training, performance management, staff development, and maintaining appropriate staffing levels to meet operational demands
• Serve as the primary liaison between campus departments and Facilities Management
• Supervise staff, assign work, and ensure quality, productivity, and accountability
• Oversee the operation and maintenance of building systems, including mechanical, electrical, fire/life safety, plumbing, and waste management systems
• Oversee maintenance activities for complex equipment necessary to maintain continuity of services, including the development of preventive maintenance schedules
• Coordinate final acceptance of construction projects by working with contractors to complete punch lists, ensure proper closeout documentation, and transition projects from construction to occupancy
• Manage acceptance of project manuals and establish maintenance and replacement schedules as appropriate