About the role
General Summary Of Position
The Core Research Facilities Assistant will help to support the CRF Business Office and is responsible for various administrative tasks associated with managing the daily operations of the CRF core labs.
Essential Job Duties
Financial Duties:
- Aging Upkeep – Accounts receivable
- Process PayPal transactions
- Process Check and ACH deposits
- Process Bankcard reconciliations for Executive and Associate Directors
Customer Service
- Fielding new account requests, sending CRF Agreement, and activating new accounts
- Activating new users
- Get updated CRF Agreement signature once five-year period has expired
Marketing/Events
- Serve as a liaison between the CRF and marketing agency, including gathering content, coordinating with CRF lab staff, and communicating with marketing agency staff.
- Assist in planning and marketing CRF related events
- Setting up tours for incoming faculty, interested users, special events, etc.
- Managing logistics for CRF related events (room reservations, parking, AV needs, catering needs, event set-up)
Other Job Duties
- Assist, when needed, to enter in purchase orders for CRF related purchases
- Assist, when needed, to solve issues related to purchase orders, invoices, payroll, etc.
- Assist, when needed, to enter contracts into BuyWays
- Ordering of office supplies, water, team lunches, other catering services, etc.
- Other administrative tasks and duties as needed
Minimum Qualifications (Required)
- HS diploma or GED/equivalent required, Associates degree in a business, accounting, or management field is desirable
- 2-3 years’ experience in an office setting, performing administrative tasks
- Some experience w, receivables and account reconciliation preferred
- Possess strong attention to detail and ability to maintain accurate records
- Solid customer service skills
- Strong written and verbal communication
- Ability to work independently
- A self-starter who enjoys collaboration and solving problems
Special Instructions To Applicants
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applicants is received.
This is a temporary, non-unit, non-benefited position.
Schedule will be either Mon/Tues/Wed or Tues/Wed/Thurs, either 9AM-1PM or 10AM-2PM, to be determined.
Please include a resume with your application. Names and contact information of three references will be required during the application process. Submission of a cover letter is optional.
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