About This Role
This role manages the day-to-day operations of the Artistic Department at Ballet West while also providing administrative support to the Artistic Director and the artistic staff. It suits an organized individual with a passion for dance and excellent communication skills.
Responsibilities
- Produce, distribute, and post artistic calendars and artists’ daily schedules
- Coordinate, produce, proof-read, and distribute production casting; communicate casting changes as needed
- Provide general administrative support including serving as first line of communication for Artistic Director, screening calls, tracking messages, drafting and proofreading correspondence and memos
- Greet and host guests including stagers and choreographers
- Plan artistic receptions, dinners, etc.
- Arrange travel and lodging for Artistic Director and artistic staff as needed
- Prepare expense reports for Artistic Director and artistic staff
- Take production notes during tech and dress rehearsals for Artistic Director, artistic staff, and guest choreographers and stagers as requested and deliver to appropriate parties
- Manage casting updates during performances resulting from injuries or illness during performances; update entire staff on changes
- Coordinate time-off requests for guest engagements and personal days, sick days and leaves of absence for Main Company dancers and Ballet West II in collaboration with Artistic Director and Company Manager
- Be on call for all dancers to call / text with injuries, illness and schedule questions
- Act as liaison between AGMA delegates and Artistic Staff
- Organize and manage open call auditions, coordinate private auditions, follow up with rejections and contract offers for auditioning dancers
- Update website with audition information
- Process dancers’ hours for overtime, extraordinary risk pay, etc.
- Assist External Affairs with photo shoots, brochures, playbills, and published materials to ensure accuracy of information
- Coordinate inter-departmental needs involving dancers
- Address with County staff and Ballet West administration building issues (key card access, studio temperature, etc.)
- Manage capitol studio rentals and facilities with the County
- Other duties as assigned
Requirements
- Two or more years’ of experience working in an administrative position
- Excellent written and verbal communication skills
- Exceptional organizational skills including an ability to prioritize and manage multiple projects at once
- Ability to work well independently and under deadlines
- Passionate commitment to Ballet West’s mission, strategic direction and vision
- Maintain a professional appearance at all times
- Confidentiality and discretion is essential
Nice to have:
Benefits
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Important Details
- Schedule: Weekend and evening work is required, particularly during the performance season
- Work format: Remote work may be approved at the discretion of Artistic Director
- Travel: Occasionally required for auditions and tours at the Artistic Director’s discretion
About the Company
Ballet West is a nonprofit organization founded in 1963 and is one of America’s leading and largest ballet companies. Led by Artistic Director Adam Sklute, the Company has toured the world several times. More than 150,000 students and adults are served through outreach programs each year, reaching 100% of all Utah school districts. The Company continues to build future ballet artists and audiences by providing classical ballet training through the Frederick Quinney Lawson Ballet West Academy and its four campuses in downtown Salt Lake City, Pleasant Grove, Park City, and Trolley Corners, with more than 1,000 students, making it the largest ballet and dance school in Utah.
