About This Role
This archivist role involves participating in the collection, processing, conservation, communication, and promotion of public archives, both paper and digital. The agent actively contributes to the development and monitoring of electronic archiving within the As@lae electronic archiving system, in collaboration with the service manager, and to the administration and content management of the Archives service's website.
Responsibilities
- Ensure functional monitoring and business administration of the As@lae electronic archiving system and its related components (connector, Octave, etc.)
- Participate in defining and updating electronic archiving procedures
- Support services in preparing, managing, and transferring their digital archives
- Organize, control, and monitor electronic archive transfers
- Contribute to dematerialization projects and the community's document governance
- Conduct regulatory and technical monitoring in the field of electronic archiving
- Advise services on document management
- Evaluate service archives and organize paper archive transfers
- Develop and update management tables
- Draft elimination slips and participate in the physical elimination of archives
- Ensure the sorting, classification, conditioning, and reconditioning of archives
- Primarily process contemporary collections and occasionally participate in processing modern collections
- Draft research instruments and integrate them into the business software
- Participate in the management of business software
- Ensure functional administration and content management of the Archives website
- Manage the site's back-office and update content
- Publish research instruments, digitized archives, and service news online
- Participate in the development of digital resources for users
- Occasionally contribute to archive promotion activities
- Participate in implementing preventive conservation of collections
- Control the quality and integration of digitized documents into management and dissemination tools
- Participate in the operation of the reading room: welcome and assist readers
- Respond to research requests from internal and external users
- Ensure document communication in compliance with regulations
Requirements
- Knowledge of public archives regulations
- Knowledge of archival principles and standards
- Knowledge of electronic archiving principles
- Knowledge of preventive conservation, digitization, and digital dissemination
- Knowledge of how local authorities operate