AOS - Dean, Planning, Institutional Effectiveness, and Research

Position Title: AOS - Dean, Planning, Institutional Effectiveness, and Research

Department: Institutional Research

Reports To: Dean, Planning, Institutional Effectiveness, and Research

FLSA Status: Non Exempt

Pay Grade: Grade 6

Position Summary
Dean, Planning, Institutional Effectiveness, and Research. Supports Student Success initiatives for the department.

Essential Duties and Responsibilities

• Keyboarding tasks, including general office correspondence, reports, newsletters, purchase requisitions, general data entry, and e-mail; answer phone calls, provide information and direct calls to an appropriate person.
• Receives all internal data requests submitted through the request system: routes incoming requests to appropriate department member and communicates updates to stakeholders.
• Maintain the departmental budget; arrange travel; maintain files; order office supplies; facilitate software license renewals, take notes/minutes in departmental, committee and other meetings; help maintain the department website; prepare and distribute meeting materials; extract data from databases and other sources. Plan events, including room reservations, food, RSVPs, AV equipment and meeting materials; assist with set-up and break-down.
• Perform tasks for distribution of electronic surveys as a system admin; check results for integrity; prepare reports and distribute results.
• Perform other duties of a similar nature or level as assigned.

Minimum Qualifications

• High school diploma or equivalent (GED).
• Three years of general office experience desirable.
• Must be knowledgeable in the skill of effective interpersonal relations in order to communicate with students, faculty, staff, and the public; provide information in a concise and courteous manner.

Preferred Qualifications

• Associate's degree desirable.

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office - Word, Excel, Outlook and PowerPoint,
• knowledge and skills associated with databases, e.g., ZogoTech,
• knowledge and skills associated with distributing and processing surveys,
• knowledge and skills associated with event planning, knowledge of reporting and publishing

Working Conditions

• Standard office environment with frequent interaction across campus departments
• Occasional evening or weekend hours to support study halls, advising sessions, or student needs

Physical Demands

• Ability to sit, stand, and use a computer for extended periods
• Occasional lifting of materials up to 20 pounds