This role provides analytical and administrative support to the Compliance department and Tallgrass Management. The position involves maintaining company procedures, analyzing compliance documentation and data, and assisting with audit preparations.
Responsibilities
Act as Standards Committee Administrator
Assist in maintaining Company procedures to ensure compliance with federal and applicable state regulations and to accurately reflect current practices
Attend and participate in monthly Standards Committee meetings, including preparing agendas and minutes and obtaining signatures for applicable documentation
Follow the established documentation process when making modifications
Review final drafts of policies and procedures for compliance with documentation standards (versioning, highlights, effective date, etc.) prior to issuance
Communicate all monthly deadlines, company-wide notifications, and updates via e-mail
Coordinate calendar and meeting location details within the Standards Committee
Receive, review, and analyze compliance evidence/reports and prepare record copy PDFs to support compliance
Extract reports from compliance systems when requested (ISN, EnergyWorldnet, etc.)
Maintain documentation standards used to prepare compliance documentation; ensure the documentation guidelines are kept current
Compile and analyze Company and Industry release and compliance data; analyze trends and provide results to the department for review
Upload compliance evidence (e.g., PHMSA correspondence) in designated locations
Identify areas for compliance improvement and offer suggestions for how to make necessary modifications
Assist with the implementation and managing of the O&M training program
Review and analyze internal and external lessons learned for incorporation into TG compliance policies and procedures
Review and analyze agency inspection findings and develop strategies for areas of improvement
Liaison with other internal groups for the purpose of data acquisition and analysis
Provide assistance in submitting Federal and/State reports, such as PHMSA Annual Reports, PHMSA Accident Reports
Assist in preparing routine correspondence for Compliance Director or designee regarding PHMSA directives (Certified Mail), along with all departmental mail/UPS/FedEx/Certified mail requests
Maintain compliance program files (including original signature copies of policies, procedures, etc.) and ensure proper formatting is performed, signatures are obtained, and completed documents are scanned and filed
Follow established retention procedures for compliance documents
Provide assistance with internal audits
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Provide support for agency audit preparation and inspection support, as needed
Assist with the preparation of annual budgets
Process and submit applicable invoices for payment
Process change orders as needed
Assist with the department's expense reports, as needed
Perform corporate credit card reconciliation and record-keeping, including receipt collection, coding through appropriate channels/AFEs, and payment collection
Accurately perform assigned work in conformance with direction provided and in a timely manner
Manage travel arrangements including airfare, lodging, and incidental cost reporting
Arrange catering for planned large events and meetings such as audits, annual company meetings
Order and maintain necessary office supplies and materials
Requirements
Ability to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules
Ability to successfully perform multiple tasks with strict deadlines
Ability to organize and prioritize daily work
Ability to work independently with minimal oversight
Ability to work with confidential and sensitive information in a professional manner
Bachelor’s degree in business administration from an accredited institution or a minimum of 5 years’ direct work experience in compliance administration/analysis in lieu of a degree
Minimum of 5 years direct work experience in compliance administration or analyst role
Minimum of 1 year technical writing experience
Advanced proficiency level in MS Office applications including Excel, Word, Access, PowerPoint, Outlook, and SharePoint
Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel)
Very strong organizational skills and habits
Ability to work out problems autonomously but not hesitate to ask questions when arriving at possible solutions that deviate from given directions
Able to quickly learn functionality of Microsoft Office or other software
Ability to perform all essential and marginal functions of the job
Nice to have:
Experience in project management of software related tasks and deployments
Proficient in SharePoint – able to build sites, workspaces, with a working knowledge of various types of libraries and SharePoint document storage and organization solutions
Working knowledge of natural gas and hazardous liquids pipeline operations
Working knowledge of natural gas and hazardous liquids pipeline safety regulations
Experience collaborating with team members through SharePoint, MS Teams or similar
Benefits
Health insurance package options that include Flexible Spending & Health Savings Accounts
Infertility Coverage
Parental Leave
401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
Wellness Programs and Mental Health Resources
Employer-paid life insurance, short-term disability, and long-term disability coverage
Critical Illness & Accident Insurance
Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
Identity theft protection
Annual discretionary bonus
Generous Tuition Reimbursement Program
Company-paid holidays and floating holidays
Company vehicle (if applicable)
Employee discounts: vehicles, tires, cellular plans, and more
Networking and employee engagement events
Personal development to grow your career with us based on your strengths and interests
Important Details
Travel required: Less than 25%
Physical Demands: Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs
Working Conditions: Minimal safety hazards; general office working conditions; must be able to sit or stand for prolonged periods of time
Supervisory Responsibility: None
Application deadline: Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.
About the Company
Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life. Tallgrass was named one of the Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. The company values its teams and strives to create an environment where employees feel respected and their contributions are valued, supporting their physical, mental, and financial well-being through a comprehensive Total Rewards Program.
We’re a growth-oriented midstream energy company, transporting crude oil and natural gas from some of the nation’s most prolific basins in the Rocky Mountains, Upper Midwest and Appalachian regions with access to major demand markets in the Rockies, the Midwest, eastern Ohio and points beyond.
