Airline Travel Coordinator

About This Role

This role involves managing a high volume of travel logistics for a regional airline, including arrangements for training, maintenance, and flight crew positioning. The coordinator will also assist with hotel pricing relationships and corporate reward programs, ensuring all travel complies with duty time limitations.

Responsibilities

• Manage high volume of travel related to training, maintenance, and flight crew positioning of commercial airline
• Assist in maintaining hotel pricing relationships
• Maintain corporate reward programs related to travel and efficiency
• Ensure all travel is conducted in accordance with regulated duty time limitations when applicable
• Document and reconcile travel expenses
• Itemize expenses into subgroups
• Track annual budget, actual costs to date, and anticipated future costs
• Assist charter flight department in the detailing of trip organization
• Provide quality administrative functions for business related travel
• Organize internal commercial airline travel, hotel accommodation, and ground transportation

Requirements

• Exceptional attention to detail
• Experienced in scheduling and tracking hotel, flight, and car rentals
• Organizing itineraries, budget/expenditure tracking, and maintaining travel related documentation through revisions
• Outstanding communication and organizational skills
• Ability to gather and analyze a variety of data regarding flight schedules, departure points, and other related information
• Proficient with Microsoft Excel, Word, and Outlook
• Proficient with crew scheduling software
• Ability to handle changes
• Good use of judgment in applying general direction to specific situations
• Ability to work effectively both independently and as a team
• Ability to demonstrate enthusiasm, sincerity, and professionalism for the job
• Comfortable with low to medium on-call hours
• Must successfully complete a comprehensive background check
• Must be a U.S. citizen or have authorization to work in the United States

Benefits

• Employer paid health, vision, dental, and life insurance for the employee
• Matching 401k up to 4%
• Accruing PTO days, a maximum of 18 days per year
• Flight benefits through ZED program

Important Details

• Schedule: 5 days a week, with a mix of days and nights

About the Company

Key Lime Air is a growing regional airline based at Centennial Airport with over 27 years of history in the aviation industry as a Part 121 and Part 135 air carrier. Its operations include cargo, private/VIP large cabin charters, and scheduled passenger service under its Denver Air Connection brand. The company operates a fleet of more than 30 aircraft, including Fairchild Metros, Dornier 328 Jets, Embraer E-145LRs, and an Embraer Brasilia, with growth plans to continue adding E-145LRs to its fleet.