About This Role
This administrative role involves maintaining organized records, coordinating document collection, and providing general support to a team. The position suits an individual with strong organizational skills and attention to detail who can work independently and as part of a team.
Responsibilities
- Maintain organized archives, ensure traceability of all records and track submissions and approvals
- Coordinate to collect missing documents
- Control document versions and organize physical and digital files
- Support audit reviews and maintain confidentiality controls
- Track correspondence and prepare document status summaries
- Assist with developing or updating reports based on team needs and supervisor direction
- Distribute reports, updates, and documentation as assigned by the supervisor
- Prepare basic correspondence and internal documents that do not require supervisor review
- Answer phone calls, take messages, and direct inquiries to the appropriate team member
- Sort and distribute incoming mail and help maintain organized filing systems
- Gather and input data to support the team’s overhead budget
- Coordinate workspace and equipment needs (e.g., requests for PCs, phones); update internal contact directories when needed
- Support preparation of staffing and occupancy reports by gathering required information
- Provide general administrative support to the team, contributing to smooth daily operations
Requirements
- Bachelor’s Degree or Diploma in a relevant discipline
- Minimum of 3 years of experience in an administrative role
- Proficiency in office software applications, including email, word processing, spreadsheets, databases, and presentation tools (Microsoft Office Suite)
- Strong organizational skills with excellent attention to detail, as well as effective written and verbal communication abilities
- Ability to work independently, take initiative, prioritize tasks effectively, and perform successfully within a team environment while meeting deadlines
About the Company
Parsons cultivates an innovative culture that empowers employees to achieve their full potential.
