Administrative Support Assistant, GS-0303-07/08 (MAP)

Duties

As an Administrative Support Assistant, you will perform the following duties:

• Advise supervisor of budgetary discrepancies or impending shortfalls; maintain budget record, monitoring commitments, obligations, and funding requirements.
• Ensure new property purchases are added into the automated system, perform annual inventory for submission by supervisor, transfer property to other organizations, develop excess requests, and provide justification on unreconciled property.
• Act as a liaison with NWS and NOAA Administrative Support Offices on all administrative matters.
• Coordinate assistance and guidance on rules, regulations, and procedures concerning human resources related tasks which include, but are not limited to recruitment, promotions, details, awards, appraisals, separation, and compliance with existing policies and regulations.
• Serve as the Travel Administrator for all personnel in office establishing routing structure for approving and certifying travel, maintain travel profile information to include mailing addresses, phone numbers, security clearances, government credit card numbers, and banking information.

These duties are described at the FPL GS-08, the GS-07 is developmental leading to such performance.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: http://www.opm.gov/qualifications.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the GS-07 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the GS-06 in the Federal service. Specialized experience MUST include all of the following:

• Preparing administrative correspondence covering both internal and external subject matters;
• Developing statistical and narrative reports for management; and
• Coordinating logistics for meetings, conferences, presentations, appointments, etc.

To qualify at the GS-08 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the GS-07 in the Federal service. Specialized experience MUST include all of the following:

• Performing a variety of administrative support functions including, travel logistics, human resources, property management, secretarial functions, and office automation;
• Reviewing, formulating and recommending changes for administrative policies and procedures for maximum effectiveness in the coordination and control of recurring reports; and
• Tracking and monitoring budget execution and financial actions.