About the role
Client Overview We are a growing industry leader focused on executing major infrastructure and capital improvement projects. Our dynamic team of engineers, project managers, and operations professionals work together to deliver large-scale initiatives that support long-term regional development and community needs. Our client is seeking an Administrative Specialist Support to join their team.
Salary/Hourly Rate $22/hr - $24/hr
Position Overview The Administrative Specialist Support will support the team through a variety of administrative, coordination, and operational activities. While the role aligns closely with a Senior Administrative Specialist in terms of responsibilities and experience, the organization is open to candidates with varying levels of experience who demonstrate strong capabilities and a great fit for the team.
Responsibilities Of The Administrative Specialist Support
- Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
- Arrange meeting rooms, catering, materials, and logistics as needed, and record and publish meeting minutes.
- Serve as the primary coordinator for contractor network IDs, access requests, onboarding, and offboarding activities.
- Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
- Monitor and replenish office and breakroom supplies, and submit and track IT/OT and Facilities Service requests.
- Support department leadership with reports, meeting coordination, and PowerPoint presentations.
- Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
- Process invoices, purchase requisitions, and other administrative transactions.
- Coordinate department events, employee recognition activities, and training registrations.
- Maintain department contact lists, organizational charts, seating charts, and shared resources.
- Provide document control and DocuSign support, and perform timekeeper responsibilities including payroll troubleshooting.
- Manage vendor relationships for office services and supplies (coffee, water, cable, etc.).
- Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and SunPass administration.
Required Experience/Skills For The Administrative Specialist Support
- Strong organizational, communication, and coordination skills.
- Ability to manage multiple priorities and work effectively with a diverse, project-focused team.
- Proficiency in Microsoft Word, including advanced formatting and document management capabilities.
Preferred Experience/Skills For The Administrative Specialist Support
- Proficiency in Microsoft PowerPoint with strong presentation design skills.
- Experience with Power BI is a plus.
Education Requirements
- High school diploma or equivalent.
Benefits
- Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
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